Executive Assistant – Accounting Background

We are looking for an organized, detail-oriented, and proactive Executive Assistant with an Accounting degree to provide high-level administrative and operational support to the Company CEO.
This role is ideal for someone with previous experience as an Executive Assistant directly supporting a CEO or senior executive in a company with at least 15 employees. The position combines executive support, project coordination, data management, and accounting-related responsibilities.
The ideal candidate is highly organized, comfortable working with numbers and data, and able to manage multiple priorities while maintaining accuracy and confidentiality.
Key Responsibilities

Executive & Administrative Support

• Provide direct support to the Company CEO.
  
  
• Manage the CEO’s calendar, schedule, meetings, and time-sensitive priorities.
  
  
• Assist with travel planning, bookings, and logistics.
  
  
• Track projects and follow up on key company priorities and deadlines.
  
  
• Coordinate tasks and information between the CEO and internal teams.
  
  
• Provide general administrative support to help keep daily operations organized.
  
  

Data Entry & Data Management

• Perform daily imports of production data.
  
  
• Conduct regular data audits across multiple companies.
  
  
• Enter and maintain customer orders accurately.
  
  
• Track freight and deliveries and keep records updated.
  
  
• Prepare and maintain expense reports for the CEO and other team members.
  
  
• Ensure company data is accurate, complete, and up to date.
  
  

Accounting Support
As the candidate becomes familiar with the business, responsibilities may expand to provide backup support for:

• Accounts payable data entry.
  
  
• Vendor statement reconciliation.
  
  
• Bank reconciliation.
  
  
• Reviewing financial data and identifying discrepancies.
  
  
• Supporting other basic accounting and bookkeeping tasks as needed.
  
  

Qualifications

• Bachelor’s degree in Accounting, Accountancy, or a related field.
  
  
  
• At least 2–3 years of experience as an Executive Assistant directly supporting a CEO, President, Owner, or senior executive.
  
  
  
• Experience supporting leadership in a company with
  at least 15 employees
  .
  
  
• Previous experience handling accounting, bookkeeping, financial data, or administrative finance tasks.
  
  
• Strong organizational and time-management skills.
  
  
• Excellent attention to detail and accuracy.
  
  
• Comfortable working with spreadsheets, financial data, and business records.
  
  
• Strong communication and follow-up skills.
  
  
• Ability to handle confidential information professionally.
  
  
• Proficient with Microsoft Office or Google Workspace, particularly Excel or Google Sheets.
  
  
• Able to work independently, manage competing priorities, and meet deadlines.
  
  
• Willingness to learn the company’s operations and take on additional responsibilities over time.

Technical Set-up

OS: Windows 11 Home/Pro

Processor: i5 or Ryzen 5 or higher

RAM: 16GB

Accessories: Dual Screen, noise-cancelling headset, and a camera