Education Compliance & Resource Consultant

South Africa – Fully Remote | Cape Town Preferred | 08:00–16:30 UK time

About the business

• We are a small, successful independent education recruitment agency based in Kent, supporting schools across Kent and Sussex. Our established team of approximately four high-achieving consultants covers SEND, Primary, Secondary, Tutors and School Facilities.

• We are recruiting our first dedicated remote resourcing and compliance colleague. This is a chance to work closely with experienced consultants, own the candidate journey and help a growing agency scale without compromising safeguarding or service.

• Applications are welcome from anywhere in South Africa. Cape Town is preferred because the business may establish an office there as the team grows; the role is currently fully remote from a private home office.

Role overview

• Reports to: Relevant Education / Remote Team Manager.

• Works alongside: Education consultants and resourcers across SEND, Primary, Secondary, Tutors and School Facilities.

• Model: 180 recruitment, candidate-side sourcing, screening, vetting, compliance and work-ready handover. No ownership of client relationships.

• Purpose: Own the candidate journey from first contact to full compliance, registration and work-ready handover. Every candidate may work with children, so accurate evidence, safer recruitment and prompt escalation of discrepancies are essential.

Candidate attraction and sourcing

• Source teachers, teaching assistants, SEND professionals, tutors and school support candidates through job boards, CRM, social media, referrals and advertising.

• Write and post adverts reflecting consultants’ live demand; run daily phone, email and message outreach.

• Re-engage dormant CRM candidates and maintain an accurate pipeline by availability, location, phase, subject and specialism across Kent and Sussex.

Screening and registration

• Conduct structured initial telephone screening followed by a video registration interview.

• Record full employment history and satisfactory explanations for gaps over one month; assess relevant experience, behaviour management, SEND experience, safeguarding awareness and motivation.

• Confirm availability, travel radius, pay expectations and restrictions; decline unsuitable applicants professionally and record reasons.

Compliance and vetting

• Own each compliance file from registration to clearance; request documents and explain requirements.

• Verify identity and address using original or certified documents according to procedure; confirm UK right to work, recording document type, expiry and share code where applicable.

• Process enhanced DBS applications with children’s barred list checks where eligible, or verify suitable existing certificates through the DBS Update Service.

• Complete applicable prohibition from teaching, section 128, sanctions and other restriction checks; verify qualifications, QTS and specialist training.

• Obtain health/fitness declarations and escalate occupational-health issues; confirm safeguarding, Prevent and mandatory training are complete and current.

• Document appropriate online presence checks on shortlisted candidates and obtain overseas police clearance or certificates of good conduct where required.

• Never assume a missing or inconsistent check is satisfactory; escalate to the appropriate manager.

References and employment history

• Obtain at least two appropriate references covering recent relevant work involving children, from suitably senior referees, in line with procedure.

• Independently verify references using official switchboard numbers or verified organisational email domains.

• Read references fully, reconcile dates and roles against CV/application, query vague or inconsistent information and escalate concerns.

Getting candidates work-ready

• Chase outstanding documents and checks, keeping candidates updated on blockers.

• Brief candidates on agency operations, conduct, dress, timekeeping, absence reporting and safeguarding responsibilities.

• Ensure payroll and personal details are accurate; explain pay, timesheets and support contacts.

• Produce polished candidate profiles/CVs, reconfirm availability and interest before handover.

Consultant handover and desk support

• Hand over only fully screened, compliant and briefed candidates.

• Provide concise written summaries covering suitability, availability, strengths, sensitivities and compliance status.

• Keep consultants informed of progress; promptly notify them of clearance, withdrawal, suspension or availability changes.

• Answer placement follow-ups and track outcomes to improve future sourcing and screening.

Audit, renewals and safeguarding

• Maintain audit-ready compliance files and provide accurate information needed for schools’ single central records at placement.

• Apply school, client and framework-specific requirements; monitor expiries and renew checks and training before they lapse.

• Perform periodic re-checks; escalate discrepancies, adverse disclosures, unexplained gaps and safeguarding concerns.

• Record decisions and rationales clearly for later review; safeguard sensitive candidate information.

Systems and reporting

• Record every call, message, interview, document, check and decision in the CRM on the same day. The CRM is the single source of truth.

• Maintain accurate availability, compliance statuses and expiry trackers.

• Provide daily and weekly pipeline, clearance, files-in-progress and blocker reports.

Essential requirements

• Experience in recruitment, resourcing, compliance, vetting, onboarding, HR administration or another high-volume administrative role.

• Fluent written and spoken English and confident phone/video communication.

• Excellent attention to detail, organisation and ability to manage many candidate files simultaneously.

• Comfort following fixed procedures, escalating issues and protecting confidential information.

• Experience with a CRM or applicant tracking system (essential); competence in Outlook, Teams, Excel and Microsoft 365.

• Reliable internet and a quiet private home office; ability to work 08:00–16:30 UK time independently.

• Resilience, initiative and a collaborative approach with a small high-performing team.

Desirable experience

• UK education recruitment or compliance; regulated sectors such as healthcare or financial services.

• Knowledge of KCSIE and safer recruitment; DBS processing and Update Service checks.

• UK right-to-work and share-code checks; Bullhorn; experience working remotely for a UK/international business.

Benefits and opportunity

• Competitive salary (R25 000 - R30 000 per month depending on exp) + commission.

• Fully remote work anywhere in South Africa, with Cape Town preferred for possible future office development.

• Incentives, socials, monthly and quarterly awards, and spin-the-wheel prizes.

• A positive, ambitious culture and direct impact as the first dedicated resourcing and compliance hire supporting four successful consultants.