Accounts Payable Manager

Position Title: Accounts Payable Manager, supports Truly Free Home (TFH) and Truly Free (TF)

Company: Truly Free Home, Truly Free

Reports to: Controller

Direct Reports: 1 – 2

Partners With: CFO, Accounting, FP&A, Operations, Procurement, IT, HR, suppliers, and other vendors

Location:  Remote, ideally located near Williamsburg, MI

Salary Range: $80,000 - 95,000, Flexibility for those with Syteline, Automating tools, and local

POSITION SUMMARY

The Accounts Payable Manager owns and continuously improves scalable, high-integrity procure-to-pay functions and supports cash management for Truly Free Home (TFH), a high-growth direct-to-consumer CPG company, and Truly Free (TF), an early-stage social commerce marketplace as well as additional Truly Free operating companies as they come online. This role leads ongoing improvements to AP processes and efficiency, identifying opportunities to streamline workflows and use automation and expense-management tools where appropriate, while ensuring alignment with GAAP, internal controls, and company policies. This is a hands-on, visible role for a self-directed leader who thrives in a fast-paced, entrepreneurial environment.

Accurate, timely AP and disciplined cash planning support reliable close, strong vendor relationships, and scalable growth across both companies.

RESPONSIBILITIES

AP Operations & Management

• End-to-end AP. Own the end-to-end AP function, including invoice intake and coding, approval workflows, three-way match (PO/invoice/receipt), vendor maintenance, and weekly payment runs (ACH, wires, checks, credit cards), while ensuring timely period close, proper cutoff and accruals, accurate AP-to-GL reconciliations, and compliance with vendor terms, cash flow objectives, and internal approval policies.
• Procedures and controls. Build and maintain standard operating procedures and a strong internal control environment within AP, including segregation of duties, approval hierarchies, and documentation standards, while ensuring compliance with GAAP and internal policies.
• Vendor relationships, data and payment terms. Build and maintain strong relationships with key suppliers and other vendors. Ensure the integrity and accuracy of vendor data, including onboarding, vendor master file maintenance, W-9 collection, 1099 reporting, and appropriate tax and banking information. Monitor AP aging, payment terms, and discount opportunities; proactively manage vendor relationships to support favorable terms, timely issue resolution, and continuity of supply.
• Team Leadership. Lead, train, and develop a team of 1–2 Staff, setting priorities and reviewing work for accuracy.

Cash Management & Cross-Functional Support

• Policy alignment. Collaborate with cross-functional partners (e.g., Operations, Procurement, IT, HR) to ensure that purchasing, receiving, and expense policies are aligned with AP processes and financial objectives.
• Payment fraud prevention. Own payment fraud controls, including vendor banking-change verification, positive pay, dual approval and payment limits, and duplicate-payment monitoring.
• Audit support. Coordinate AP-related support for financial statement audits and other external reviews, including providing reports, reconciliations, supporting documentation, and explanations of processes.
• Close and FP&A partnership. Partner closely with Accounting and FP&A to support the monthly close calendar, providing reliable AP schedules, accrual support, and explanations of key variances impacting expenses and cash.
• 13-week cash flow forecast. Partner closely with FP&A to prepare and maintain a weekly 13-week cash flow forecast, ensuring AP-related disbursements are accurately reflected based on vendor terms, payment timing, and purchasing plans, and perform regular back-testing against actual results to identify variances, refine assumptions, and continuously improve forecast accuracy and predictability.
• Cash management. Assist the CFO in managing and optimizing the companies’ cash and liquidity planning.
• Corporate card and expense program. Own the company’s corporate card and expense management program (BILL Spend & Expense, formerly Divvy), including system administration, user setup and access, policy configuration, monitoring of usage, and ensuring timely submission and approval of employee expenses, while managing and enforcing policies to ensure compliance.
• Company initiatives. Support cross-functional and company-wide projects and initiatives as assigned, particularly those involving systems implementations, process redesign, or finance transformation.

Leadership Competencies

• Detail-Oriented & Organized. Maintains well-organized workflows and a strong attention to detail to ensure accurate processing, proper documentation, and compliance with internal controls, policies, and audit requirements.
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  Takes ownership of the end-to-end AP function. Naturally driven to explore ways to improve operational efficiency and accuracy. Proactively dives in and does not wait around to be assigned a task.
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  Does what they say they will; teammates can count on them and their support given our many interdependencies and competing deadlines.
• Results Driven. Sharp focus and sense of urgency demonstrated in meeting deadlines.
• Effective Communicator. Proactively communicates and engages with internal and external stakeholders to drive the achievement of goals.
• Relationship Builder. Builds and maintains strong relationships; mentors and develops team members while fostering a servant-leadership mindset that supports timely, accurate, and professional outcomes.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in accounting or related discipline
• 5+ years of progressive experience in Accounts Payable and/or accounting, ideally including at least 2 years leading AP processes or projects and people leadership.
• Proven experience in high-growth, fast-paced environments, ideally supporting multiple entities, including intercompany payables and allocations, where adaptability, prioritization, and proactive problem-solving are essential.
• Hands-on experience owning core AP activities, including invoice processing, three-way match, vendor management, payment processing, and AP sub-ledger reconciliations.
• Demonstrated experience working with ERP platforms and understanding how they connect or integrate with other business tools such as reporting software, procurement platforms, expense management solutions, and banking/payment systems.
• Ability to troubleshoot data flow issues between AP systems, ERP, and other tools; support system/tool upgrades; and collaborate with IT and cross-functional teams to optimize procure-to-pay workflows.
• Experience administering credit card and expense management tools and supporting end users.
• Track record of contributing to process improvements and automation initiatives.
• Strong understanding of US GAAP and its application to expenses, accruals, and the procure-to-pay cycle; ability to ensure AP processes and documentation support accurate financial reporting.
• Comfortable with ambiguity and change; able to build structure, processes, and controls in an evolving environment while maintaining a service-oriented mindset.

Additional Advantage

• Specific experience with Syteline (our ERP) is a plus.
• AP automation/ AI. Experience with AP automation and/or using AI in AP workflows is a plus.