Sr. Grants & Contracts Analyst (William H. Gates Institute within Population Family Reproductive Health)

We are seeking a Sr. Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

Specific Duties & Responsibilities

• Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
• Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations and commercial companies.
• Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
• Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.
• Responsible for timely budget preparation for principal investigator review.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.
• Provide groundwork for subcontract negotiations.
• Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution,
• account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.
• Provide information and assistance to complete closeouts as needed.
• Other duties as assigned.

In Addition to the Duties Listed Above 

• This Sr. Grants & Contracts position role will specifically support an award funded in Nigeria.
• This role will also be centralized into Research Administration within 6 months of hire; along with moving to a new ERP in July 2027.

• Bachelor’s Degree.
• Four years of related experience in sponsored research and/or financial positions.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

• Experience in an academic or medical setting.
• Familiarity with Quickbooks, JEMS.

Technical Qualifications & Specialized Certifications

• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

Technical Skills & Expected Level of Proficiency

• Analytical Skills - Intermediate
• Attention to Detail - Intermediate
• Grant Closeout Procedures - Intermediate
• Grant Proposal Preparation - Intermediate
• Grant Regulations - Intermediate
• Grants and Contracts Management - Intermediate
• Oral and Written Communications - Intermediate
• Record Keeping - Intermediate
• Regulatory Compliance - Intermediate
• Relationship Management - Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Sr. Grants & Contracts Analyst  
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $64,470 - $112,850 Annually (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30am – 5:00pm 
FLSA Status: Exempt 
Location: Remote 
Department name: PFRH Gates Institute   
Personnel area: School of Public Health