Project coordinator

Our client is looking for a Project Coordinator to keep architectural projects organized and moving from design through delivery. They work with a team across multiple projects, tracking schedules, documents and communication.

Responsibilities

• Track project schedules, milestones and deliverables from kickoff to closeout, flagging risks early so the team can adjust
• Maintain organized project files, drawings and documentation, keeping version control and records current
• Coordinate communication among architects, designers, consultants and clients, making sure everyone has accurate and timely information
• Prepare meeting agendas, minutes and status reports, and follow up on open action items with their owners
• Support budget tracking, purchasing paperwork and invoicing inputs as each project requires

Requirements

• 2 to 5 years of experience in project coordination, project administration or a similar operations role, ideally in architecture, design or construction
• Strong organizational skills and attention to detail, with experience managing several deadlines and deliverables at the same time
• Proficiency with Microsoft Office or Google Workspace, and comfort learning project management and document management tools

Qualifications

• Familiarity with architecture, construction or design project workflows, phases and common project documentation
• Experience working remotely with distributed teams, using collaboration and project tracking platforms
• Professional written and spoken English for daily communication with U.S.-based clients and team members

Soft skills

• Organized and detail-oriented, able to keep many moving parts on track without losing sight of deadlines
• Clear communicator who writes concise updates and asks the right questions early
• Proactive and reliable, taking ownership of follow-up and working well with minimal supervision

Benefits

• Full-time position, 100% remote

This is a remote position.