Marketing Operations Manager

Modern Family Law, a boutique law firm specializing in family law, is seeking a detail-oriented and proactive Marketing Operations Manager. The Marketing Operations Manager provides the operational discipline, project management, and data integrity that enables those specialists to execute consistently at scale. 

Modern Family Law is a family law firm operating across more than 15 locations in multiple states. The marketing team comprises nine members, leading paid media, search, content, lifecycle, web, creative, and communications. 

This is an operational position. The role owns the team's processes, project rhythm, data infrastructure, and budget operations. It does not own channel strategy. The primary deliverable for the first four months is the project management of the new MFL website build. 

Key Responsibilities

Top Priority: Website Project management (Next 4-5 Months) 

Project planning

• Manage the full project plan covering scope, milestones, deliverables, owners, and target dates.
• Establish the dependency map across content, SEO, development, lifecycle, creative, and tracking workstreams.
• Establish a weekly status reporting cadence for the project team. 

Content and SEO migration 

• Project-manage the URL mapping and redirect strategy in partnership with the SEO and Web teams. 

Lead capture and tracking continuity 

• Verify GA4 event tracking and UTM parameter continuity in collboaration with the Hubspot manager and other teams.
• Ensure marketing attribution flows are preserved from first touch through Hubspot in collaboration with Hubspot manager. 

Launch and post launch

• Build and execute the launch day run-book. 

Communication

• Manage review cycles at key project milestones.

Marketing Project and Program Management (55%) 

• Own the operating system of the marketing team. Maintain the rhythm, the roadmap, and the workflows that allow eight specialists to ship work consistently. 
• Run the marketing team operating cadence, including weekly status meetings, sprint planning sessions.  
• Maintain the master marketing roadmap covering all active work-streams, including the website rebuild, the rolling 90-day content plan, office page refresh, AEO answer packs, proof block standardization, CTV expansion, the partnership network, flagship show production, and Clarity Products.
• Help with the project management platform (Asana) for the marketing team.
• Facilitate quarterly retrospectives to capture lessons learned and improve team performance. 

Marketing Operations Infrastructure (25%) 

Own the data fabric and tracking infrastructure that connects every marketing channel to HubSpot/Salesforce. Audit and project manage the resolution of known integrity issues in partnership with the Lifecycle and HubSpot Manager. 

• Project manage remediation of UTM tagging inconsistencies across paid, organic, content, and partner channels.
• Partner with Sales Operations and IT implementation partners on technical execution when applicable. 

Budget Tracking and Monthly Close (5%) 

Own the operational mechanics of the marketing budget. Allocation strategy and reallocation decisions remain with the Director of Marketing. 

Process, Documentation, and Institutional Knowledge (10%) 

Build and maintain the operational documentation that allows the marketing team to operate consistently as it scales. 

• Maintain the location launch playbook for new market openings.
• Establish brand quality assurance processes for creative and content output.
• Build and maintain the new market launch playbook covering marketing infrastructure setup.
• Conduct quarterly process audits and identify improvement opportunities. 

Sales and Intake Liaison (5%) 

Operate the bridge between Marketing and the Sales and Intake function. Make sure lead handoffs work, definitions stay aligned, and feedback flows in both directions. 

Collaboration and Integration

• Partner closely with attorneys, legal staff, operations leaders, and business stakeholders to understand document requirements, workflows, and business processes.
• Collaborate with software developers, Salesforce administrators, and technology stakeholders to support effective integration between document automation platforms and Salesforce and other business systems.

Requirements

• 3+ years of experience implementing, configuring, or managing document automation, document assembly, or document generation solutions.

• Experience gathering business requirements and translating them into technical or system-based solutions.
• Strong understanding of workflow automation, business rules, conditional logic, and process optimization.
• Experience working with structured data sources and business systems.
• Strong analytical, problem-solving, and troubleshooting skills.
• Excellent communication and stakeholder management abilities.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Comfortable collaborating cross-functionally with both technical and non-technical teams.

Skills and Competencies:

• Ability to communicate professionally and interact effectively with employees, managers, leadership, attorneys, support staff, and external partners.
• Ability to be a proactive self-starter who can operate independently while managing multiple priorities and deadlines 
• Demonstrated attention to detail, reliability, organization, and follow-through. 
• Ability to identify process gaps and recommend practical solutions to improve efficiency, consistency, and operational effectiveness.
• Flexibility and ability to respond positively to shifting priorities and business needs.
• Ability to work under pressure and manage competing priorities while maintaining accuracy and professionalism. 
• Ability to work in a primarily computer-based environment, including extended periods of sitting, screen time, typing, and use of standard office equipment.
• Ability to occasionally lift and move office equipment or materials weighing up to 10 pounds. 

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Work from Anywhere -- eligible after 6 months.

Mandatory Notices for Applicants: 

ADA Compliance: All candidates and incumbents are expected to perform the duties as assigned so long as they can meet the expectations set forth with or without reasonable accommodations. Should a candidate or incumbent require an accommodation, they should notify the Director of People & Culture in advance. 

Compensation: $120,000 - $130,000. This range is a reasonably reliable estimate of the base salary that this role is expected to receive.  Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  

Additional voluntary programs include voluntary accident insurance, voluntary life, voluntary disability, voluntary long-term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

Pursuant to the local Fair Change Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Modern Family Law is committed to diversity and inclusion in the workplace. Individuals seeking employment at MFL are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.