Executive/Personal Assistant
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AI Summary
Provide direct executive and personal support to two co-owners of a recruitment company. Responsibilities include managing calendars, coordinating business communications, organizing events, and handling personal lifestyle arrangements.
Position: Executive/Personal Assistant to Co-Owners
Location: Remote (South Africa-based, working UK hours)
Hours: 9-5 UK time, with occasional after-hours responsiveness
About the Role:
You will provide direct support to the two owners of a growing recruitment company. This role combines executive administrative duties with personal and lifestyle management. It’s ideal for someone adaptable, organized, and comfortable working remotely with both business tasks and personal arrangements.
Key Responsibilities:
Manage both owners' calendars: scheduling meetings, appointments, and ensuring no overlaps.
Coordinate internal business communications: emails, calls, and preparing documents for business meetings.
Organize company events (both work-related and social): venue booking, invitations, logistics.
Handle personal tasks such as travel arrangements, reservations, and personal reminders.
Take notes during meetings (voice notes or written) and follow up on action items.
Be responsive outside standard hours for urgent queries—though not before work hours.
Ideal Candidate:
Adaptable and proactive, able to handle business and personal requests fluidly.
Comfortable working independently, while keeping close contact with the owners.
Discreet and trustworthy with confidential information.
Based in South Africa, but aligned with the UK workday.
Requirements
Qualifications:
Prior experience as an EA/PA is preferred, but high-level corporate experience isn’t necessary.
Preferably experienced in managing 2 directors desks
UK experience will be a huge plus
Strong organizational and multitasking skills.
Excellent communication in English.
Tech-savvy: comfortable with email, scheduling tools, and virtual meeting platforms.
Ability to balance professional tasks with personal/lifestyle management.
Someone mature and can handle working independently without any handholding - but rather able to create solutions and be available for
things as they come up
Benefits
R20 000 - R25 000 per month basic salary (only - no benefits in place for this role)
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