Executive Assistant to the CEO, AHG

Executive Assistant to the CEO

About Allia Health Group

At Allia Health Group (AHG), the umbrella organization for Southend Pharmacy, Brello Health, and HelloWellness, we don’t just follow industry trends, we redefine them. Our mission is to commoditize anti-aging solutions, making them affordable and accessible to the average consumer. By offering customized, cost-effective wellness products built on cost-containment models, we aim to improve people’s quality of life and meet them wherever they are on their health journey.

About the Role

This is a high-trust, high-leverage role supporting the Chief Executive Officer of Allia Health Group. The CEO’s stakeholders span the AHG executive team, corporate functions, business-unit leaders, and external partners and vendors, all competing for the same finite calendar.

Your job is to make that work. You will control access to the CEO’s time, decide what reaches the CEO and what does not, keep the executive team and its commitments moving, and make sure nothing important falls through the cracks as Allia Health Group scales.

This role suits someone who is comfortable saying no on behalf of an executive, who moves before being asked, and who wants to grow their scope over time.

Key Responsibilities

Gatekeeping and Access

• Own the CEO’s calendar end to end, including scheduling, prioritization, conflict resolution, and rescheduling
• Decide what earns a meeting, what can be resolved asynchronously, and what should be redirected to another owner, and communicate those decisions directly to requesters
• Protect uninterrupted blocks for strategic work and defend them under pressure
• Triage inbound requests from the executive team, internal teams, vendors, and external partners, escalating what is genuinely urgent and holding the rest
• Prepare daily briefs, agendas, and pre-reads so the CEO walks into every meeting ready

Cross-Functional Coordination

• Serve as the operating link between the CEO and the AHG executive team and corporate functions
• Track commitments and requests across functions so competing priorities surface early rather than at the deadline
• Act as a professional, discreet point of contact between the CEO and internal teams, vendors, and external partners
• Build working relationships with the assistants and operators supporting other AHG leaders

Executive Representation and Thought Partnership

• Attend select internal and external meetings on the CEO’s behalf, representing the CEO’s priorities and positions with authority and discretion
• Capture decisions, commitments, and follow-ups from those meetings, and brief the CEO on what matters, what needs the CEO’s input, and what has been handled
• Serve as a trusted sounding board, offering candid, well-reasoned perspectives on operational, organizational, and business matters
• Apply executive-level judgment to resolve issues independently when appropriate, and know when a decision must go back to the CEO

Team Cadence and Follow-Through

• Run the operating rhythm of the executive team, including agendas, pre-reads, structured notes, and action items with named owners and dates
• Chase commitments to completion, including with people who do not report to you
• Maintain project trackers, documentation, and status views for company initiatives
• Support OKR tracking and quarterly planning rhythms across the executive team

Business Operations and Reporting

• Support preparation of board materials, investor updates, and AHG corporate reporting on the CEO’s behalf
• Coordinate with AHG’s finance, HR, legal, and People Ops functions on the CEO’s behalf
• Maintain a clean record of key decisions, approvals, and open items across the business
• Assist with vendor research, tooling evaluations, and renewal calendars

Travel, Events, and Operations

• Plan and book travel, including itineraries, accommodations, and expense reporting
• Plan and coordinate company events, town halls, and all-hands meetings end to end, including logistics, agendas, speaker preparation, run-of-show, and post-event follow-up
• Take on ad hoc special projects as assigned

Qualifications

• 10+ years supporting a C-level or senior executive, ideally in healthcare, consumer, or a high-growth startup, with a track record of operating independently rather than task by task (exceptional candidates with less experience will be considered)
• Extensive exposure to executive-level decision-making, with the business acumen and confidence to offer the CEO an informed point of view across a range of subjects
• Credibility and presence to represent a CEO in meetings with senior leaders, partners, and vendors
• Demonstrated comfort managing access to a senior leader, including declining and redirecting requests without escalation
• Experience working autonomously in a fast-moving, high-growth organization
• Proven experience planning and coordinating events and town halls, from small leadership offsites to company-wide meetings
• Exceptional written and verbal communication skills in English
• Outstanding organizational discipline, attention to detail, and follow-through under shifting priorities
• High emotional intelligence, sound judgment, and a proven record of handling highly confidential business, commercial, and personnel information with absolute discretion
• Advanced Excel proficiency (e.g., pivot tables, lookups, formulas, and building trackers and reports), plus fluency with Google Workspace, Slack, Zoom, and modern project management tools
• Demonstrated, hands-on use of AI tools (such as ChatGPT, Claude, or Gemini) in daily work to draft, summarize, research, and automate routine tasks

Preferred Qualifications

• Bilingual in English and Spanish

Your First 90 Days

Days 1 to 30: Full ownership of the calendar and inbox triage. You know the CEO’s priorities and the executive team well enough to route most requests without asking.

Days 31 to 60: The executive cadence runs on your structure. Action items are tracked and closed, and you are anticipating conflicts before they land.

Days 61 to 90: You are surfacing problems the CEO has not seen yet, and you are trusted with the company’s most sensitive material.

Growth

This role is designed to expand. As trust is established, the scope broadens into deeper involvement in planning, cross-functional programs, and independent ownership of workstreams across Allia Health Group.

Location and Work Setup

This is a fully remote position open to candidates based in the United States, with occasional onsite visits to the Houston office for team and leadership events.

Given the sensitivity of the information involved, this role is subject to enhanced confidentiality obligations and background screening.