Senior Executive Assistant

IES Commercial, Inc. - DBA IES Electrical, seeking an experienced Senior Executive Assistant in Suffolk, VA 

This position is not eligible for visa sponsorship or work authorization support. Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.

Job Summary

The Senior Executive Assistant provides high-level administrative, operational, and strategic support to executive leadership. This position serves as a trusted partner to senior leadership, helping manage executive priorities, coordinate cross-functional initiatives, facilitate internal and external communications, and ensure timely execution of key business objectives.

The role requires a high degree of discretion, independent judgment, business acumen, organizational awareness, and the ability to anticipate needs and resolve issues with limited direction. In addition to traditional executive support responsibilities, the Senior Executive Assistant will coordinate executive-level projects, vendor and business relationships, leadership meetings, operational initiatives, and follow-up activities across multiple functional areas.

• Provide comprehensive administrative and operational support to executive leadership, serving as a trusted point of contact for internal and external stakeholders.
• Manage complex executive calendars, meetings, appointments, travel arrangements, deadlines, and competing business priorities.
  Independently evaluate meeting and scheduling requests and prioritize executive time based on business needs and organizational priorities.
• Anticipate executive needs and proactively identify scheduling conflicts, outstanding commitments, required information, and follow-up activities.
• Draft, review, edit, and coordinate executive-level correspondence, presentations, reports, invitations, announcements, and other business communications.
• Exercise discretion in determining the appropriate handling of sensitive and confidential communications.
• Ensure executive correspondence and presentations are accurate, professional, and consistent with organizational expectations.
• Coordinate executive leadership meetings, strategic planning sessions, business reviews, and other senior-level meetings.
• Develop agendas and coordinate the preparation and timely distribution of meeting materials.
• Maintain executive-level action-item tracking and follow up with responsible parties to monitor progress and deadlines.
• Support Board or senior leadership activities, when applicable, including preparation of materials, scheduling, logistics, documentation, and follow-up.
• Coordinate special projects and executive-sponsored initiatives involving multiple departments or business functions.
• Conduct research, compile information, analyze operational or administrative data, and develop summaries to assist executive decision-making.
• Work cross-functionally with departments such as Operations, Human Resources, Finance, Procurement, Safety, Legal, IT, and other corporate functions.
• Develop and maintain procedures, tracking systems, reporting tools, and other methods to improve executive and organizational effectiveness.
• Assist leadership with implementation and monitoring of corporate initiatives, policies, procedures, and business objectives.
• Coordinate executive-level vendor, supplier, and external business relationships as assigned.
• Assist leadership with vendor communications, agreements, service issues, procurement activities, and business reviews.
• Partner with Procurement and operational departments to monitor critical commitments and assist with escalation or resolution of vendor-related issues.
• Develop comprehensive travel itineraries and proactively respond to changes or disruptions.
• Manage event logistics, vendors, facilities, materials, schedules, invitations, and follow-up activities as needed.
• Assist leadership with documenting, implementing, and communicating policies, procedures, and executive initiatives.
• Maintain organized and accurate executive records, reports, correspondence, and other business documentation.
• Other duties as assigned. 

• Bachelor’s degree in Business Administration, Management, Communications, or a related discipline, or an equivalent combination of education and significant relevant professional experience.
• 10+ years of progressively responsible professional experience in executive support, administration, operations, procurement, human resources, facilities, compliance, quality, or related corporate functions.
• Demonstrated ability to manage multiple priorities, projects, deadlines, and stakeholders simultaneously.
• Strong business judgment with the ability to make decisions and resolve issues independently within assigned areas of responsibility.
• Exceptional written and verbal communication skills, including the ability to prepare executive-level correspondence, presentations, reports, and meeting materials.
• Demonstrated experience handling confidential and highly sensitive business and personnel information.
• Strong project coordination and follow-through skills.
• Demonstrated ability to work effectively across multiple functions and organizational levels.
• Ability to travel as business needs require.
• Successfully pass pre-employment (post offer) background check, and MVR check when responsibilities require operating motor vehicles

IES Commercial, Inc. – DBA IES Electrical, a subsidiary of IES Holdings, Inc. (IES), an equal opportunity/affirmative action employer. IES is traded on the NASDAQ under the symbol IESC. IES Commercial, Inc. operates diverse business units across the United States, each focusing on distinct market segments and geographies, with some business units operating nationally. Safety is Priority One – and our record shows it.

Benefits: Exceptional benefits including 401(k) Retirement Plan with company discretionary match, flexible medical-dental-vision insurance, short-term/long-term disability insurance, basic life/AD&D insurance, paid holidays, and highly competitive pay in addition to paid-time-off.

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

PLEASE NO AGENCY CALLS. 
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.

EEO & Affirmative Action

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government. 

View Your Equal Employment Opportunity rights under the law. "Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminación en el Lugar de Trabajo es Ilegal

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.

IES Participates in E-Verify/IES participa en el programa E-Verify

E-Verify Information/ Información sobre E-Verify

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