Executive Assistant & Operations Coordinator

David Kennedy Recruitment is working with a  financial/FX company led by a management team with over 20 years of experience, who is looking to hire a Executive Assistant & Operations Coordinator to join their team.

Position: Executive Assistant & Operations Coordinator

Location: remote from anywhere in Lebanon

Work model: Remote

Employment type: SLA / Independent Contractor

RESPONSIBILITIES:

• Coordinate daily and weekly tasks across multiple departments

• Track project timelines, deliverables and dependencies to ensure on-time execution

• Prepare structured project briefs, follow-up notes and status updates for senior management

• Identify project blockers early and escalate issues when necessary

• Conduct market research and prepare relevant findings when required

• Manage calendars, meeting agendas and follow-up action lists

• Prepare presentations, summaries and documentation for internal and external stakeholders

• Handle confidential and sensitive information with discretion

• Coordinate internal communication and ensure alignment across teams

• Prepare internal operational reports when required

• Act as the operational link between Growth, Support, Risk, IT, Compliance and Marketing teams

• Ensure departments receive clear instructions, deadlines and expectations

• Maintain accurate and structured documentation for ongoing projects and initiatives.

REQUIREMENTS:

• Excellent written and verbal English communication skills (C1 level or above)

• Previous experience in the same or a similar role within the FinTech industry is mandatory

• 2–3 years of experience in operations, project coordination, executive support, support management or a similar role

• Experience within FX brokers will be considered a strong advantage

• Strong proficiency in Excel or Google Sheets

• Experience using CRM systems and reporting tools

• Ability to interpret data and produce actionable insights

• Strong organisational skills with excellent attention to detail

• Ability to multitask and manage competing priorities

• Strong follow-through and ability to meet tight deadlines

• Proactive and solution-oriented working style

• Ability to work independently under an SLA agreement

• Availability to provide full support during Cyprus working hours (08:00–17:00)

• Experience within brokerage or financial services is an advantage

• Familiarity with trading platforms is an advantage

• Understanding of client lifecycle metrics, including acquisition, activation and retention, is an advantage.

OFFER:

• Fully remote working arrangement

• SLA / independent contractor agreement

• Opportunity to work across several business functions within a fintech or brokerage environment

• Exposure to senior management and cross-functional business operations

• Opportunity to develop experience in project coordination, reporting and operational support and many others!!!