Part-Time Staffing & Scheduling Coordinator
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AI Summary
The coordinator will build and maintain a year-round staffing pipeline for youth sports programs while managing schedules and onboarding new hires. They are responsible for ensuring all programs are fully staffed and communicating effectively with coaches, referees, and site managers.
Part-Time Staffing & Scheduling Coordinator
Company: i9 Sports East Columbus
Employment Type: Part-Time
Compensation: $18–$22 per hour
Expected Hours: Approximately 8–12 hours per week, with additional hours during seasonal hiring and scheduling periods
Location: East Columbus / Gahanna, Ohio area
Schedule: Flexible; some evening and weekend availability may be required during active sports seasons
Employment Type: Part-Time
Compensation: $18–$22 per hour
Expected Hours: Approximately 8–12 hours per week, with additional hours during seasonal hiring and scheduling periods
Location: East Columbus / Gahanna, Ohio area
Schedule: Flexible; some evening and weekend availability may be required during active sports seasons
About the Position
i9 Sports East Columbus is looking for a highly organized, proactive, and dependable Staffing & Scheduling Coordinator to help us build and maintain a strong team of coaches, referees, coordinators, and site managers across our youth sports programs.
This is an ideal opportunity for someone who enjoys working with people, recruiting, organization, and problem-solving. The primary goal of this position is to make sure we have the right people in the right positions at the right locations before we need them.
This is not simply a data-entry or scheduling position. The successful candidate will take ownership of developing a year-round staffing pipeline, communicating with candidates and employees, coordinating onboarding, and helping ensure our programs are properly staffed each season.
What You'll Do
Recruiting & Hiring
- Build and maintain a year-round pipeline of potential coaches, referees, coordinators, and site managers.
- Post positions on job boards, social media, schools, community groups, and other recruiting sources.
- Review applications and identify qualified candidates.
- Conduct initial candidate communications and interviews.
- Follow up with applicants throughout the hiring process.
- Reconnect with strong former employees and coaches before each season.
- Maintain a pool of qualified backup staff.
Scheduling
- Assist with creating staff schedules across multiple sports and locations.
- Match employees to positions based on availability, experience, qualifications, and location.
- Communicate schedules and assignments to staff.
- Monitor availability and identify potential staffing gaps before they become problems.
- Handle schedule changes and help find replacements for call-offs.
- Maintain accurate staffing and scheduling records.
Onboarding
- Help new employees complete required hiring paperwork and background checks.
- Communicate expectations, pay rates, schedules, and job responsibilities.
- Coordinate training and ensure new employees are ready before their first shift.
- Maintain accurate employee information and availability.
Staff Communication & Retention
- Maintain regular communication with coaches, referees, coordinators, and site managers.
- Follow up with employees regarding availability and scheduling.
- Track reliability, attendance, and staff performance.
- Identify dependable employees who may be ready for additional responsibility.
- Help create a positive staff experience that encourages employees to return season after season.
Seasonal Planning
- Review upcoming program schedules and registration numbers to identify staffing needs.
- Develop staffing plans for upcoming seasons.
- Begin recruiting well before each season begins.
- Maintain an active pipeline of potential employees even when positions are not immediately open.
- Help ensure every program and location has adequate staffing before opening day.
What We're Looking For
The ideal candidate is:
- Highly organized and detail-oriented.
- A strong communicator who is comfortable talking with applicants and employees.
- Proactive and able to identify problems before they become emergencies.
- Comfortable managing multiple priorities at the same time.
- Dependable and responsive.
- Comfortable using email, text messaging, spreadsheets, and online systems.
- Able to work independently while also collaborating with the Program Director and Site Managers.
- Comfortable working in a seasonal environment where staffing needs can change quickly.
- Someone who enjoys working with people and helping build a team.
Preferred Experience
Experience in any of the following is a plus:
- Recruiting or hiring
- Staff scheduling
- Human resources
- Youth sports
- Hospitality
- Customer service
- Event management
- Team management
- Administrative or operations coordination
Previous youth sports experience is not required. We are more interested in finding someone who is organized, dependable, proactive, and good with people.
Hours & Compensation
- $18–$22 per hour, based on experience.
- Approximately 8–12 hours per week during normal operations.
- Additional hours may be available during preseason hiring, onboarding, and major scheduling periods.
- Flexible schedule with the ability to work remotely for many administrative responsibilities.
- Some evening and weekend availability may be required during active sports seasons.
Performance Opportunities
This position has the opportunity to earn seasonal performance bonuses based on successful staffing and operational goals, including:
- Having staffing positions filled before the start of a season.
- Maintaining a strong pool of qualified backup staff.
- Completing onboarding and background checks on time.
- Reducing last-minute staffing emergencies.
- Improving staff retention.
- Maintaining accurate and timely schedules.
Why Join i9 Sports?
i9 Sports provides a fun, fast-paced environment where we help kids learn sports, build confidence, and have a positive experience.
You'll play an important role behind the scenes by helping us build the team that makes those experiences possible.
This position offers the opportunity to take ownership of an important part of our operation and potentially grow into a larger staffing, recruiting, or operations role as our programs continue to expand.
Equal Opportunity
i9 Sports East Columbus is committed to providing equal employment opportunities to all qualified applicants and considers applicants without regard to legally protected characteristics.
Application
If you are organized, dependable, good with people, and enjoy solving problems, we'd love to hear from you.
Apply today to join the i9 Sports East Columbus team.
This is a remote position.
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