Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Profile Requirements:

• Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or Music Business Administrator.
• Music Industry Knowledge: Familiarity with music publishing, copyrights, royalty collection, licensing, and rights management, including platforms such as The MLC, SoundExchange, TuneCore, or similar services.
• Organizational Skills: Exceptional attention to detail with the ability to manage multiple administrative and music rights tasks simultaneously.
• Technical Proficiency: Strong proficiency with Microsoft Office, Google Workspace, spreadsheets, online databases, and document management systems.
• Communication & Initiative: Excellent written and verbal English communication skills, with the ability to work independently, solve problems proactively, and maintain confidentiality.

Core responsibilities:

• Music Sales Operations: Organize and maintain music sales processes, customer records, and administrative workflows to support ongoing sales, with particular attention to the Filipino jazz music audience.
• Executive Support: Manage calendars, emails, scheduling, document organization, and administrative tasks to keep business operations running smoothly.
• Mechanical Licensing Administration: Set up and maintain the business's Mechanical Licensing Collective (MLC) account and ensure compositions are properly registered.
• Royalty & Music Reports: Obtain, organize, and monitor music usage and royalty reports from MRI and prepare summaries for management review.
• Digital Performance Royalties: Manage SoundExchange registration and administration to ensure accurate collection of digital performance royalties.
• Copyright Verification: Research and verify song registrations through the U.S. Copyright Office, ensuring all works are accurately documented and protected.
• Publishing Account Management: Maintain and update the company's TuneCore Publishing account, ensuring songs, metadata, and publishing information remain accurate.
• Documentation & Compliance: Maintain organized records of licensing, registrations, royalty statements, contracts, and publishing documentation while identifying administrative improvements to streamline operations.
• Music Registration & Platform Accuracy: Ensure songs are correctly distributed across relevant music platforms and verify the accuracy of song titles, artist names, credits, metadata, and ISRC codes.
• Music Information & Branding Consistency: Ensure the artist’s name, biography, artwork, music details, and overall brand presentation remain accurate and consistent across streaming platforms, websites, social media, and promotional materials.
• Christmas Music Release Support: Support the preparation, promotion, and distribution of the client’s Christmas music, targeting a release by late October or no later than November 1.
• External Music Industry Coordination: Communicate with music-related companies, distribution partners, and third-party providers as needed, including the company producing music download cards for live performances.
• Task Prioritization: Manage approximately three priority tasks per day during the four-hour shift to maintain accuracy, quality, and proper follow-through.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

This is a remote position.