Executive Assistant

Position Summary

 Reporting directly to the CEO, the Executive Assistant is to provide comprehensive support to the CEO, CFO, CGO and other members of the Leadership team and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.

Job Responsibilities

• Provides high-level administrative support to include initiation and management of calendar; email; correspondence; presentations; reports; research; telephone calls; travel coordination; expense reconciliation; department budget preparation and monitoring; social affairs; meeting materials; and minute-taking to ensure business initiatives are moving forward. Provides similar support to the Leadership Team as appropriate.
• Managing and scheduling travel, purchasing airline tickets, making hotel reservations, coordinating ground transportation, obtain directions, etc.
• Oversee the preparation, maintenance, and completion of records of all meetings of the Board.
• Shadows CEO in critical meetings, taking notes, tracking, and following up on action items, ensuring the organization is staying focused on top priorities.
• Manages and organizes complex and demanding calendars by actively responding to meeting requests. Proactively resolves and prioritizes scheduling conflicts. Coordinates with leaders, employees, outside vendors, organizations, and/or consultants to schedule meetings/events.
• Formulates plans and work schedules that meet priorities and deadlines of the CEO and other executive staff.
• Performs specialized and/or confidential administrative duties. Conducts research and prepares statistical and financial reports to assist the CEO in the development of strategic and business plans and the budget.
• Initiates, manages, and audits all correspondence, communications, policies, and reports for format, accuracy, and completeness that require Board of Directors and/or CEO review and/or signature.
• Drives CEO’s plans and initiatives, managing the workflow and problem-solving from concept through to completion.
• Properly maintains executive records, Board minutes, corporate files, and reports to facilitate easy and quick retrieval of documents upon request.
• Coordinates team meetings/executive leadership reviews/town halls/committee meetings and events; prepares agenda, materials, etc.  Prepares slides and materials to support internal and external meetings and communications.
• Manages company special events hosted by the CEO or the Leadership team. Ensures that events, meetings, facilitators, conferences, and related contracts meet budget, deadlines, and organization specifications.
• Manages company insurance policies and renewals.
• Works on or may lead projects as requested.
• Exercises emotional intelligence in a fast-paced environment that demands a delicate blend of agility, tact, and managing up.
• Uses discretion and professionalism in dealing with managers, employees, board members, customers, and the public.
• Maintains complete confidentiality and always protects sensitive information. Projects professionalism in appearance, demeanor, and reliability at all times.
• Other department specific duties as assigned.

Required Experience and Qualifications:

• Bachelor’s degree in business or a related field required, and five (5) years administrative support experience in an executive level position or a combination of education and experience.
• Project and/or program management experience preferred.
• Ability to maintain strict confidentiality in all matters, whether inside or outside the organization.
• Ability to work independently with no supervision, make decisions in accordance with company policies, and work effectively with the Board of Directors, management, staff, vendors, and the public.
• Proven organizational skills, self-starter, multi-tasker, and the ability to take initiative and meet priorities in a fast-paced environment with a high level of accuracy and attention to detail.
• Ability to meet numerous deadlines, work with frequent disruptions, and reprioritize assignments as necessary.
• Proven experience driving complex projects while successfully executing and implementing concepts, plans and initiatives.
• Proven skills in the use of math, business English, grammar, letter writing, and the taking and transcribing of business meeting minutes.
• Experience in and the ability/willingness to convey a positive and professional image; maintain effective public relations, always with courtesy and respect and using tact and good judgement
• Ability to quickly learn new software applications effectively and efficiently.  Proficiency in use of Microsoft Office applications.
• Attention to detail and good systemic thinking.

Who we are! 

RESA Power is a dynamic, people first organization that prides itself on being the employer of choice in its industry! RESA is fortunate to have an extraordinarily talented group of people who take pride in everything they do! RESA Power has locations throughout the United States & Canada. We are a trusted service provider committed to ensuring the safety, performance, and compliance of electrical distribution systems. With a track record of long-term partnerships and excellence in customer experience for nearly a decade! 
 

Our Mission 

Ensure reliable and safe mission-critical power across our customers’ electrical infrastructure lifecycle. 

Our Vision  

To be the premier, first-choice, trusted provider in the US and Canada for critical power services and products by delivering the best customer and employee experience in the industry.

Core Cultural Competencies 

We do it right 

• We pride ourselves on our integrity and expertise. We don’t cut corners. 
• You perform job responsibilities safely, efficiently, and thoroughly all day, every day. 
• You conduct yourself professionally, ethically, and honestly. 
• You display sound judgment and decision-making skills. You avoid choosing courses of action that assume unreasonable risk to yourself or the Company. 
• You are on time and preplan time off. 
• You produce a quality product. 

We are customer driven  

• Our number one concern is our customer and our long-term relationships with them prove our dedication. 
• You approach job responsibilities with enthusiasm, professionalism, and in a customer focused manner. 
• You promote goodwill by handling all contacts (example: coworkers, management, vendors, customers, etc.) with respect, courtesy, cooperation, attentiveness and follow instructions from management. 

We focus on growth  

• We are dedicated to growing the company and our employees. 
• You understand & apply your knowledge of techniques, policy, procedures, equipment, and skills involved in the job. 
• You seek out new assignments and assume additional duties. 
• You seek to expand your abilities (certifications, continuing ed, OTJ experience, etc.). 

We solve problems  

• Every day is different, so we need to be innovative, decision makers, flexible and adaptable. 
• You efficiently and thoroughly complete assignments. 
• You perform work assignments independently. 
• You propose new ideas and find better ways of doing things. 

We get it done  

• We are efficient, reliable and no nonsense. We work hard, but we also play hard. 
• You follow through on commitments in a timely way. 
• You produce easily understandable and accurate reports that meet customer and/or Company expectations. 
• You actively listen. You seek advice and help as appropriate. 
• You can effectively deliver messages to a variety of individuals (RESA employees, vendors, customers, etc.). 

We build strong relationships  

• Our leaders are servant leaders. We provide you with the support of a well-run company, but with a sense of connection like family.  We collaborate with each other and our customers. 
• You collaborate to create the best solutions for each other and our customers. 
• You build strong relationships within the team, across RESA departments and locations and with customers and vendors. 

Additional Information  

Travel: Up to 15% of travel

Type:  Full-time

Location: Remote

Compensation: $90,000-$115,000

Relocation: No relocation provided

Benefits: Full benefits including medical, dental, vision, company-paid life insurance, Employee Ownership Plan, matching 401k, paid time off, Paid Holidays (10 a year), and Milestone bonus.
 

Physical Demands: Office Duties; Lift up to 15 pounds 
 

Application Details: The position will stay open until filled - seeking one FTE. Apply via job postings on job boards or from the company website.
 

 RESA Power is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.