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The bookkeeper will manage full-cycle bookkeeping, including payroll, 401(k) contributions, and accounts payable for a US-based small business. They are responsible for monthly reconciliations, delivering cash flow reports, and maintaining proactive communication regarding financial updates.
Handle full-cycle bookkeeping for a US small business
Complete monthly bank, credit card, and clearing account reconciliations
Process payroll and 401(k) contributions, running payroll at least one week in advance
Manage accounts payable and bill pay, including non-routine invoices and expenses
Deliver cash flow reports twice monthly (1st business day and the 15th), anticipating upcoming expenses
Monitor the accounting inbox and email, track payments, and follow up proactively
Send reliable daily and end-of-week updates
Proven full-cycle bookkeeping experience with US-based small businesses
Hands-on payroll and 401(k) processing experience (non-negotiable)
Strong monthly reconciliation experience (bank, credit card, clearing accounts)
Experience managing AP and bill pay beyond routine items
Comfort owning recurring tasks without constant follow-up
QuickBooks Online, including QBO Bill Pay
Stripe (payout reconciliation)
Acodei (QuickBooks and Stripe integration)
G&A PEO (payroll and benefits)
LastPass (password vault management)
Communicate proactively and keep updates reliable
Acknowledge issues and act on them promptly
Give advance notice of absences, delays, or availability concerns, especially around payroll deadlines
Take real ownership and anticipate problems
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