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AI Summary
The AI Operations Specialist acts as an operational right hand to the VP of AI Strategy, managing pipeline coordination, scheduling, and administrative follow-through. They ensure deal momentum by tracking commitments, preparing for client calls, and maintaining accurate records in the CRM.
About Cadre AI
Cadre AI is an AI strategy and integration firm that partners deeply with organizations to transform workflows, streamline operations, and deliver measurable business outcomes. We operate at the intersection of strategy, engineering, and adoption, ensuring AI delivers real, lasting impact for the B2B companies we serve.
The Role
Cadre's VPs of AI Strategy are closers. Their job is new logos: front-end strategy, prospect engagement, and moving deals to signed business, not managing the delivery that happens after the ink dries. What they cannot scale is themselves. Every scheduling conflict, every open follow-up, every prospect touch that needs chasing pulls them out of the room with a prospect and into the operational weeds of their own pipeline. Your job is to close that gap. You sit second chair to a VP of AI Strategy, owning the pipeline coordination, admin, and follow-through behind their deals so they can spend their time selling, not managing their own calendar.
Day to day, you will manage the moving pieces behind every active prospect relationship: tracking where each deal stands, following up on open commitments, keeping meetings scheduled and prepped, and making sure no prospect or next step falls through the cracks between one conversation and the next. You will join prospect and client calls alongside your VP, own the follow-through after them, and become the person your VP trusts to keep their pipeline moving while they focus on closing.
You will report directly to the VP of AI Strategy you support, working in close daily partnership, and coordinate with Cadre's broader Sales and RevOps functions to keep your VP's pipeline aligned with how the rest of the business tracks and closes new revenue.
What You'll Do
Second Chair to a VP of AI Strategy
- Act as the operational right hand to your VP of AI Strategy, anticipating what needs to happen next on every active deal instead of waiting to be asked.
- Track every open item, commitment, and next step across your VP's prospect and client portfolio, and flag anything at risk of stalling before it does.
- Free your VP's time for selling and relationship work by owning the operational load underneath their pipeline.
Prospect and Deal Coordination
- Join prospect and client calls alongside your VP, taking detailed notes and owning the follow-through on next steps.
- Track deal status and timelines across your VP's full pipeline, keeping every active conversation visible and moving toward close.
- Serve as a reliable point of contact for prospects on logistics and scheduling, representing Cadre with polish on every interaction.
Scheduling, Admin and Follow-Through
- Own scheduling across your VP's prospect meetings, client calls, and internal syncs, resolving conflicts before they become problems.
- Handle the administrative work behind every deal, including meeting prep, follow-up emails, and documentation, so your VP walks into every call ready.
- Maintain a running view of priorities and deadlines across your VP's full deal load, and proactively surface what needs attention to keep revenue moving.
Pipeline and Systems Hygiene
- Keep prospect and deal records current in Cadre's systems of record, supporting accurate pipeline reporting without your VP needing to chase it down.
- Build lightweight tracking and follow-up habits that scale as your VP's pipeline grows, rather than letting organization become an afterthought.
- Partner with Cadre's broader Sales and RevOps functions to keep your VP's pipeline aligned with how the rest of the business tracks new revenue.
What You Need to Succeed
- 2-4+ years of experience in sales support, sales operations, executive support, or a similar cross-functional role, ideally inside an agency, consulting firm, or B2B services company with a new-business sales motion.
- Near-native, C1-or-better English fluency, spoken and written, since you will be on live prospect and client calls representing Cadre alongside your VP.
- Based in Colombia or greater Latin America, comfortable working a fully remote role aligned to US business hours.
- Proven ability to manage a full pipeline of moving pieces at once without dropping any of them; you are the person who catches what others miss.
- Comfortable being second chair rather than the lead voice in the room; you take ownership of the follow-through without needing the spotlight.
- Strong written communication, since you will draft prospect-facing follow-ups and keep documentation clear enough that anyone can pick up where you left off.
- Prior HubSpot experience is a strong plus, not a requirement; what matters more is the discipline to keep whatever CRM you're given accurate and current.
- A bias toward proactive follow-through: you flag stalled deals or missed next steps before they cost the business revenue, rather than waiting to be asked.
- Comfortable in prospect-facing settings, with the professionalism and composure to represent Cadre well on sales calls.
- Genuine interest in AI strategy and B2B sales, enough to follow a prospect conversation and know what needs to happen next without hand-holding.
Why Cadre AI
- Real ownership. From day one, a VP of AI Strategy will depend on you to run the operational side of their pipeline so they can focus entirely on closing new business.
- AI-native culture. We do not just build AI for clients. We use it to run our own operations. You will work with people who are as obsessed with the tools as you are.
- Access to the frontier. Through partnerships with Anthropic and OpenAI, you will be among the first to experiment with new models and capabilities.
- Upside. We are bootstrapped, profitable, and growing fast. Growth means new teams and new initiatives, and room to move into them.
- No bureaucracy. Small, scrappy team. Clear accountability. The best idea wins, regardless of who says it.
If you want to be the reason a VP of AI Strategy closes more new business, we want to hear from you.
Apply cadreai.com/careers
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