Administrative Assistant (Sourcing)

About Algrano

Forget the traditional coffee supply chain. At Algrano, we are a mission-driven, tech-first Swiss startup disrupting a centuries-old industry to make it transparent, digital and radically fair.

Through our innovative online marketplace, we empower coffee farmers to market and sell their beans directly to roasters across Europe and North America. But we don’t just stop at the digital connection, we provide the physical infrastructure, including logistics, insurance, and financing, to make direct, borderless trade a seamless reality.

By connecting the two ends of the supply chain, we are creating profound social and environmental impact. Honored with the Best Innovation award by the European Coffee Industry Association in 2015 for our launch and again in 2022 for our achievements, we currently serve over 1,000 sellers and roasters in more than 50 countries. Our vision is to become the premier platform for direct coffee trading globally.

The role

As an Administrative Assistant at Algrano, you will play a vital role in keeping our daily operations running smoothly. Your work will support the Sourcing team, and will help us deliver a high-quality service to our users. You’ll manage our contracts, keeping the shipment plan tidy for the operations team who executes them. You’ll support coordinating offers and samples for the marketplace during the harvest season, and you’ll manage EUDR and producer certification to guarantee compliance.

This is a great entry-level opportunity for someone highly organized, proactive, and excited to be part of a mission-driven team transforming the coffee trade.

Your main tasks will include, but are not limited to:

• Documentation: Preparing contracts and fixation letters.

• Marketplace: Support the execution of offer & samples planning together with producers.

• Spot Offers Maintenance: Keep spot coffee offers on the platform up to date and liaising with producers for payments.

• Certification & EUDR: Review producer certification and process EUDR data for compliance.

• General Admin Support: Support the team with various administrative tasks that help move shipping deals forward.

Your profile

You enjoy digging into the details, solving problems, and making sure everything runs smoothly. You're organized, proactive, and curious—ready to make things better, not just get them done. Clear, confident communication is one of your strengths: you know how to deliver messages effectively and adapt your communication style.

• You’ve had your first exposure to the coffee industry and are excited to deepen your knowledge of sourcing, logistics, and operations.

• You’re a strong communicator and not afraid to pick up the phone to try and solve a problem.

• You’re confident using Excel or Google Sheets and eager to learn CRM and reporting tools.

• You’re proactive, resourceful, and enjoy working independently in a remote setting.

• You’re fluent in English and in Spanish (a must!)

• You’re excited to contribute to a mission-driven company.