Administrative Assistant

This is a high-impact, high-touch administrative role supporting SVP and VP level leaders within the Cyber Security Office in a fast-paced, global environment. You will act as a trusted partner by bringing structure, discretion, forward planning, and sound judgment to complex priorities, helping the leadership team operate efficiently and professionally across internal and external stakeholders.

In this role, you will provide comprehensive end-to-end support by anticipating needs, managing complex priorities, coordinating across global stakeholders, and ensuring senior leadership operations run smoothly. You will also have the opportunity to improve ways of working, strengthen administrative processes, and coordinate small projects that increase the effectiveness of the leadership team.

Key responsibilities include:

• Own complex calendar management and meeting scheduling across geographies and time zones, ensuring senior leader commitments are prioritized and coordinated effectively.

• Manage meeting logistics and technology requirements, including Teams, audio/visual support, connectivity, projection, and technical assistance.

• Coordinate meetings, leadership forums, and internal or external events, ensuring planning, logistics, and stakeholder needs are managed to a high standard.

• Liaise with internal and external stakeholders to confirm requirements, execute plans, resolve issues, and maintain momentum.

• Prepare agendas, coordinate meeting materials, capture minutes when required, and communicate actions clearly.

• Arrange domestic and international travel in line with company policies, including air, rail, hotel, and ground transportation.

• Proactively manage a high-volume workload by setting priorities, tracking deadlines, triaging requests, and delivering accurately under time pressure.

• Manage end-to-end senior leader expense reporting, ensuring timely, accurate, and policy-compliant submissions.

Why You?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

• 5+ years of administrative assistant experience, including proven experience supporting C-suite, or equivalent senior executive leaders within a large, complex, global organization across multiple time zones.

• Proficiency with Microsoft productivity tools, including Outlook, Word, Excel, PowerPoint, OneNote, and Teams, with the ability to quickly learn and adopt new systems and ways of working.

• Organizational, planning, and prioritization skills, with the ability to anticipate needs, manage competing deadlines, and deliver accurate work under time pressure.

• Demonstrated flexibility, resilience, and sound judgment when managing competing priorities, responding to short-notice requests, and adjusting to the dynamic needs of a demanding senior leadership environment.

• Highly professional communicator with the confidence to engage effectively with senior leaders, internal business partners, external stakeholders, and administrative peers across a global organization.

• Collaborative team player who builds trusted relationships across departments and geographies, contributes positively to team culture, and helps others succeed.

• Proven ability to apply initiative, foresight, and practical problem-solving in high-pressure situations, including identifying risks, resolving issues, and keeping work moving forward.

• High degree of accountability, integrity, and discretion when handling confidential information, sensitive matters, and senior leader priorities.

• Organizational and cultural awareness, with the ability to operate effectively in a matrixed, global environment and adapt communication style as needed.

• Consistently acts with care, respect, and professionalism in interactions with colleagues, stakeholders, and external partners.

Preferred Qualifications:

The following experience and capabilities would further strengthen your success in this role:

• Associate degree or equivalent combination of education, training, and relevant professional experience.

• Advanced Microsoft 365 skills, including the ability to use Outlook, Teams, PowerPoint, Excel, OneNote, and SharePoint to support executive productivity and collaboration.

• Experience supporting senior leaders in a global, matrixed, or highly regulated organization.

• Project coordination experience, including tracking actions, dates, dependencies, risks, decisions, and timelines across multiple stakeholders.

• Experience coordinating complex meetings, leadership forums, events, or executive briefings with internal and external participants.

• Ability to identify opportunities to improve administrative processes, simplify ways of working, and increase team efficiency.

#LI-GSK

Skills

Business Application Support, Customer Service, Data Management, Digital Fluency, Office Management

 

 

The US annual base salary for new hires in this position ranges from $59,700 to $99,500. The US salary ranges take into account a number of factors including work location within the US market, the candidate’s skills, experience, education level and the market rate for the role. In addition, this position offers an annual bonus and eligibility to participate in our share based long term incentive program which is dependent on the level of the role. Available benefits include health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and paid caregiver/parental and medical leave. If salary ranges are not displayed in the job posting for a specific country, the relevant compensation will be discussed during the recruitment process.

Please visit  GSK US Benefits Summary to learn more about the comprehensive benefits program GSK offers US employees.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

If you require an accommodation or other assistance to apply for a job at GSK, please contact the appropriate Recruitment Staff by emailing us at - usrecruitment.adjustments@gsk.com

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

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