Accounts Receivable and Office Manager (Hybrid)

The Stevie Awards, located in the City of Fairfax, Virginia, invites applications for the role of Accounts Receivable and Office Manager. This full-time position will entail office management, invoicing, and awards management work in our office three days a week, and work from home twice a week.

The Stevie Awards are widely recognized as the world's premier business awards programs. The nine Stevie Award competitions receive more than 12,000 nominations each year from organizations in more than 70 nations. Honoring organizations of all types and sizes and the people behind them since 2002, the Stevies recognize outstanding performances in the workplace worldwide.

We are looking for an Accounts Receivable and Office Manager to oversee projects related to shipping awards to winners and other postal-related tasks, maintaining the award storage area, printing certificates, collating winner materials, processing charges, creating, issuing and editing invoices, preparing financial documents, and more.

Responsibilities for Accounts Receivable, Invoicing and Documentation:

• Prepare and send invoices via QuickBooks
• Track accounts receivable and follow up on unpaid invoices issued via QuickBooks and our other systems
• Respond to customer questions regarding invoicing and accounts
• Respond to requests for documentation such as 1099s and tax residency certificates
• Respond to requests for original correspondence such as letters of recommendation and visa-referral letters

Responsibilities for Office and Award Management:

• Preparing and sending shipments of awards, such as medallions, as necessary
• Addressing returned mail and awards
• Maintaining the organization of the award storage area
• Preparing, printing and shipping certificates, in house or at FedEx Office
• Opening and addressing mail
• Answering the phone when in office
• Responding to email inquiries from our community as necessary

Required Qualifications:

• At least three years of relevant work experience
• At least one year of experience in accounts receivable, bookkeeping and use of QuickBooks
• Proficiency in Excel
• Ability to work around tight deadlines
• Solid organizational skills
• Great customer service and communication skills to work with various clients from around the world
• Excellent typing/data entry skills
• Experience shipping with FedEx and USPS
• Your own vehicle to drop shipments at the Post Office and FedEx (under one mile from our office to these locations)
• Comfort working in a small office without much social outlet

Compensation and Benefits:

• $62,000 - $74,000 per year
• Office and work from home hours are 9 am - 5 pm
• 401k program with match after one year of employment
• Parental leave
• Carefirst medical, dental, and vision
• Opportunity to travel to awards ceremonies in New York City
• A quiet work environment - this position is not client facing so you can listen to music and wear casual clothing
• Our office is located in the City of Fairfax. The building has free parking and is within a short walking distance to many shops and restaurants
• Willing to provide a relocation stipend