Accounts Payable/Receivable Specialist

Position Type: Full Time

Location: Philippines (Remote)

Schedule: Monday-Friday, 8am to 5pm US Pacific Standard Time

About the Company

Our client is an eCommerce & retail company that designs practical, space-saving products aimed at simplifying daily tasks. With a focus on functionality, their products are ideal for home organization, travel, and outdoor activities.

About the Role

In this role, you will assist in maintaining the financial health and accuracy of our company’s records. The position involves managing and processing financial transactions, utilizing an ERP system and preparing journal entries. This role will also include working closely with major retail partners such as Amazon and Target, ensuring accurate billing, payment reconciliation, and compliance with customer-specific requirements. Your responsibilities will include reconciling accounts and ensuring the accuracy of financial reports. You'll be a key support in maintaining financial records with and contributing to the overall efficiency of the company’s financial operations.

Responsibilities

• Key Accounts Payable Responsibilities:

  • Process customer payments

  • Process and verify vendor invoices, ensuring accurate coding and entry into the ERP system.

  • Monitor and reconcile vendor accounts, resolving discrepancies in a timely manner.

  • Prepare weekly cash disbursement reports and manage payments, ensuring compliance with company policies and contractual terms.

  • Work with vendors and internal teams to address payment or invoice issues.

  • Allocate shipping, customs, and other costs necessary to prepare our inventory for sale to our customers to the appropriate inventory items in the ERP system.

• Key Accounts Receivable Responsibilities:

  • Monitor and reconcile customer accounts, ensuring timely payment application.

  • Investigate, record and resolve payment discrepancies, chargebacks, and short payments.

  • Collaborate with sales, operations, and supply chain teams to ensure compliance with customer invoicing requirements and order fulfillment terms.

  • Prepare aging reports and track AR performance metrics.

• Key Financial Reporting and Reconciliation Responsibilities:

  • Prepare and review journal entries related to AR, AP, and customer-specific transactions.

  • Assist with month-end and year-end close processes, ensuring accurate reporting of AP and AR balances.

  • Reconcile key customer and vendor accounts, ensuring all transactions are properly accounted for.

  • Support in conducting financial analysis and forecasting.

  • Collaborate with the team on financial audits.

  • Contribute to the improvement of internal accounting processes.

  • Provide support in financial projects and initiatives.

  • Collaborate with other departments on financial matters as needed.

Competencies and Qualifications

Must-Have

• At least 5 years of accounting experience

• Bachelor’s degree in Accounting, Finance, or a related field

• GAAP Knowledge: Strong understanding of financial principles and practices

• Attention to Detail: Ensures accuracy in financial transactions and report

• Advanced Microsoft Excel Skills: Ability to use Excel for data analysis, financial modeling, and reporting

• Analytical Skills: Ability to interpret financial data, identify trends, and solve accounting-related issues

• Strong Communication Skills: Ability to interact with team members and provide clear explanations of financial information.

• Ability to work independently and in a team environment

• Detail-oriented with strong organizational skills

• Goal-oriented mindset with a proactive approach to tasks

Nice-to-Have

• Familiarity with accounting software such as MS NAV, MS Dynamics, Great Plains, QuickBooks, Xero, or similar platforms

• CPA or equivalent certification

• Experience working in a consumer products company

What We Offer

• 100% Remote Work

• 13th Month Pay

• Healthcare (HMO)

• Comprehensive Fringe Benefits package

• Paid Service Incentive Lead (SIL)

• Paid Philippines Holidays

• Free Learning and Development Programs

Application Process

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview and Client Interviews. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.