The Virtual Assistant will manage front-office operations, including customer communications, scheduling, quoting, and administrative coordination within Jobber. They will also support the documentation of workflows and ensure accurate record-keeping for the business.
The role involves managing back-end marketing production, including podcast and YouTube content editing, short-form video creation, and social media scheduling. You will utilize AI-enabled workflows to ensure high-quality, accurate, and ready-to-publish content while maintaining organized digital assets.
The Executive Assistant will manage daily administrative tasks, including email, scheduling, and recordkeeping, while serving as an operational partner to streamline workflows. They will also coordinate with vendors, maintain operational trackers, and document standard operating procedures to support business growth.
Manage and optimize business technology systems, workflows, and operational processes for a speaking and coaching business. Provide high-level executive support including calendar management, client onboarding, and marketing content distribution.
Provide high-level administrative and operational support to the owner of a structural engineering, construction, and real estate portfolio. Manage executive communications, coordinate property maintenance, and develop scalable business processes and SOPs.
The role focuses on real estate outreach, lead generation, and managing CRM automation via GoHighLevel. It also involves supporting digital visibility through LinkedIn content and coordinating administrative tasks with property contractors.
Design and build AI-powered automation workflows and systems to improve operational efficiency for construction technology businesses. Develop and maintain technical infrastructure connecting various business tools, including CRM and document processing systems.
The role involves managing all financial record keeping, transaction categorization, and bank reconciliations using QuickBooks Online and Dext. Additionally, the bookkeeper will handle vendor communications and maintain an accurate supplier database.
Provide high-level administrative and operational support to executives, including complex calendar and inbox management. Coordinate internal and external communications while tracking priorities and documenting meeting outcomes to ensure organizational accountability.
Provide general administrative and operational support, including managing inboxes, scheduling calendars, and maintaining accurate records. Coordinate tasks and workflows using project management tools to ensure business efficiency across various client industries.
Provide operational support for property managers and real estate investors, focusing on listing management and tenant coordination. Manage end-to-end property operations including transaction tracking and vendor communication.
The role focuses on the day-to-day execution of marketing initiatives, including content deployment, campaign coordination, and social media management. The assistant will support various clients in organizing assets and ensuring multi-channel campaigns are delivered on time.
Manage customer inquiries and resolve issues across various communication channels like email and chat. Ensure high-quality customer experiences by documenting interactions and following defined escalation workflows.
Manage and optimize CRM systems to support sales, marketing, and operational workflows. Build and maintain automation sequences and ensure seamless data flow between integrated business tools.
Maintain accurate financial records and perform day-to-day bookkeeping tasks including data entry and transaction categorization. Support accounts payable, accounts receivable, and bank reconciliation processes to ensure financial data integrity.
Support sales teams by managing CRM systems, tracking leads, and executing follow-up workflows to move prospects through the pipeline. Coordinate scheduling between prospects and sales representatives while maintaining accurate sales records and reports.
