Virtual Assistant / Operations & Community Support VA

Role: Virtual Assistant / Operations & Community Support VA

Position Overview

We are looking for a proactive, detail-oriented, and highly collaborative Virtual Assistant to support business operations, referral coordination, networking administration, and social media execution — particularly for the launch and management of a recurring monthly educational initiative.

This role is ideal for someone who:

• enjoys creating systems and workflows,
  
• is comfortable working with AI tools like Claude,
  
• can independently execute tasks with minimal handholding,
  
• and communicates clearly and professionally in written English.
  

The ideal VA should be comfortable supporting a fast-moving business owner who has many ideas and ongoing initiatives, while helping reduce mental and administrative overload.

Initial Primary Focus: “Second Saturday” Program Support

The VA’s primary responsibility during onboarding and ramp-up will be supporting the launch and ongoing coordination of the client’s monthly “Second Saturday” divorce education program.

This includes:

Event Coordination & Administrative Support

• Coordinate scheduling and communication with participating professionals:
  
• attorneys
  
• financial professionals
  
• mediators
  
• real estate professionals
  
• emotional support professionals
  
• Send reminders, follow-ups, confirmations, and scheduling emails
  
• Manage event logistics and recurring monthly coordination
  
• Organize attendee information and event-related documentation
  
• Assist with Zoom-related follow-up workflows
  
• Send post-event emails and informational resources to attendees
  

Networking & LinkedIn Support

ProVisors Networking Support

The client actively participates in networking groups and referral-building activities and needs administrative support around these systems.

Tasks may include:

• Organizing networking contact lists
  
• Managing spreadsheets generated through Claude workflows
  
• Assisting with LinkedIn connection workflows
  
• Supporting referral outreach processes
  
• Updating networking/contact records
  
• Light CRM-style organization
  

The client already has AI-assisted workflows in place using Claude and is looking for a VA who can collaborate within those systems efficiently.

Social Media & Content Support

Social Media Responsibilities

• Create and schedule recurring promotional graphics for “Second Saturday”
  
• Assist with consistent posting across platforms
  
• Repurpose content ideas into posts
  
• Coordinate simple Canva graphics
  
• Support social posting workflows using tools such as:
  
• Canva
  
• Buffer
  
• Claude
  
• Assist with posting into local Facebook groups/community groups
  
• Support visibility and audience engagement efforts
  

AI & Workflow Collaboration

The client heavily uses AI tools and wants a VA who is:

• comfortable learning and using AI workflows,
  
• proactive in process-building,
  
• and collaborative in optimizing systems.
  

AI Tools & Platforms

Preferred familiarity with:

• HubSpot
  
• Asana
  
• Claude CoWork
  
• Remarkable
  
• Capacities
  
• Gmail and Google Chat
  
• Google Calendar
  
• Loom/video walkthrough workflows
  

Experience with:

• Gamma
  
• Leonardo AI
  
  is a plus but not required.
  

Communication Style & Work Environment

Preferred Working Style

• Flexible work schedule
  
• Asynchronous communication is acceptable
  
• Weekly check-ins or overlap meetings may be required
  
• Strong written communication skills are essential
  
• VA should be comfortable receiving Loom/video instructions
  
• Must be able to work independently with minimal micromanagement
  

The client values:

• collaboration,
  
• initiative,
  
• organization,
  
• adaptability,
  
• and low cognitive overhead.
  

The client specifically mentioned wanting someone who:

• can execute efficiently,
  
• understands systems quickly,
  
• and does not require excessive handholding.
  

Preferred Candidate Qualities

Ideal Candidate Traits

• Strong written English communication
  
• Organized and detail-oriented
  
• Tech-savvy and fast learner
  
• Comfortable with AI tools and workflow optimization
  
• Collaborative problem-solver
  
• Emotionally mature and professional
  
• Able to manage recurring administrative workflows
  
• Comfortable working in LGBTQ+ affirming and neurodiversity-affirming environments
  

Hours & Setup

Position Details

• Ongoing role
  
• Initial commitment:
  
• minimum 10 hours/week
  
• Flexible schedule
  
• Potential to expand responsibilities over time
  

Potential Future Expansion

Future responsibilities may eventually include:

• short-form video editing
  
• additional social media support