Vendor Engagements & Purchasing Project Manager

Seeking an experienced Vendor Engagements & Purchasing Project Manager to support procurement operations, vendor engagement, and purchasing process improvements for a dynamic technology organization.

This position works closely with User Experience (UX) Research teams, Engineering, vendors, and cross functional stakeholders to streamline purchasing workflows, manage procurement initiatives, and drive operational efficiency.

The ideal candidate is a highly organized, resourceful, and proactive project manager with experience in procurement operations, contract management, purchase order processes, and AI powered workflow improvements. Success in this role requires strong independent problem solving, attention to detail, and the ability to manage competing priorities in a fast paced environment.

Key Responsibilities

Procurement & Vendor Management

• Guide UX Research teams through purchasing and procurement processes, including contract requests and purchase order creation for research projects.

• Manage procurement initiatives and identify opportunities to improve purchasing processes and operational efficiency.

• Monitor purchasing queues, vendor engagements, and project timelines to identify bottlenecks and ensure timely resolution.

• Serve as a resource for purchasing and vendor related questions, providing guidance and support to internal stakeholders.

• Maintain accurate vendor documentation, standard operating procedures (SOPs), team resources, and process guidelines.

Project Management & Process Improvement

• Independently manage projects from initiation through completion, translating discussions and business priorities into actionable tasks, deliverables, ownership assignments, and timelines.

• Identify operational challenges, investigate root causes, and recommend practical solutions.

• Coordinate across Engineering, Research, Procurement, and other business teams to resolve purchasing and system related issues.

• Track system issues, document defects, coordinate resolutions, and ensure successful follow through.

• Gather stakeholder requirements and develop scalable solutions to improve procurement workflows.

AI, Automation & Reporting

• Develop and maintain AI enabled automations to streamline purchasing operations, reporting, and workflow notifications.

• Leverage AI tools to improve productivity, automate repetitive tasks, and expand operational capabilities while ensuring accuracy and quality.

• Build and maintain trackers, dashboards, and reporting frameworks to monitor vendor utilization, purchasing activity, and operational performance.

• Analyze procurement data to identify trends, process gaps, and opportunities for improvement.

• Prepare weekly, monthly, and quarterly reports and presentations for leadership, highlighting key metrics, operational insights, and recommendations.

Minimum Qualifications

• Bachelor's degree required.

• 4+ years of project management experience.

• Experience in purchasing or procurement operations, including contract management and purchase order workflows.

• Demonstrated ability to independently manage multiple projects and competing priorities in a fast paced environment.

• Hands on experience using AI tools to improve productivity, automate workflows, and support operational processes while maintaining output accuracy.

• Strong proficiency in Google Workspace, particularly Google Sheets, or Microsoft Excel for data analysis, tracking, and reporting.

• Experience gathering business requirements, identifying operational challenges, and developing practical solutions.

• Strong analytical, organizational, troubleshooting, and problem solving skills.

• Excellent written and verbal communication skills with the ability to collaborate across technical and nontechnical teams.

• Demonstrated accountability, attention to detail, and ability to independently drive projects to completion.

• Ability to investigate complex issues, recommend solutions, and appropriately escalate challenges.

• Availability to work Pacific Time business hours to collaborate with internal teams and stakeholders.

Preferred Qualifications

• Experience with data analysis, reporting, and business intelligence tools.

• Experience supporting procurement operations within a large technology organization.

• Experience working in evolving environments with ambiguity and changing priorities.

• Background supporting UX Research teams, vendor procurement, operational risk, or compliance.

• Experience developing AI driven workflows, automations, reusable reporting tools, or operational resources.

• Proficiency in SQL and data visualization or business reporting platforms such as Tableau or Salesforce.

• Experience troubleshooting procurement systems and collaborating with Engineering teams to resolve technical issues.

Location: Remote - United States (must work PST)

Role type: Contract 6 Month Position 

Expected hours: 40 per week 

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you or will you in the future require any sponsorship to work in the US?

Language:

• English  (Required)