SR Procurement Specialist Contracts & Vendor Compliance

Position Overview

ID Logistics is seeking a Senior Procurement Specialist, Contracts & Vendor Compliance to support enterprise procurement operations and governance activities across the organization. Reporting to the Manager of Procurement, this role partners closely with Legal, Finance, Operations, IT, and other business stakeholders to manage vendor onboarding, contract administration, procurement compliance, and capital expenditure governance.

The ideal candidate is highly organized, detail-oriented, and able to balance customer service with strong process discipline. This position plays a critical role in ensuring vendor data integrity, managing procurement controls, supporting contracting activities, and driving continuous process improvement.

Location: Remote. We are considering candidates who reside in the EST or CST time zone.
Work Schedule: M-F 8am-5:00pm with flexibility
Travel Specifics: 10% company paid for travel
Competitive Compensation: A competitive total rewards package including an attractive annual salary $80,000-$90,000, performance-based bonus, and comprehensive benefits including medical, dental, and vision insurance, 401(k) with company match, generous PTO, sick time, and company holidays. Compensation is based on experience, skills, and education.

Key Responsibilities

Contract Administration & Vendor Management

• Serve as the primary point of contact for vendor onboarding, vendor maintenance, and contract intake requests.
• Coordinate contract review and approval workflows among Procurement, Legal, Finance, IT, HR, and business stakeholders.
• Administer contract lifecycle activities including renewals, expirations, amendments, and repository management.
• Review supplier contract modifications and escalate exceptions in accordance with established policies and legal guidance.
• Maintain accurate vendor records and support supplier due diligence activities.

Procurement Compliance & Governance

• Ensure compliance with procurement policies, approval requirements, and sourcing standards.
• Partner with Finance and Accounts Payable to maintain strong supplier controls and data integrity.
• Support procurement audits, reporting, and compliance-related initiatives.
• Develop and maintain procurement procedures, training materials, and stakeholder communications.
• Identify and implement process improvements to enhance efficiency and service levels.

Capital Expenditure & Project Support

• Support capital expenditure administration for facility expansions, start-ups, and other strategic projects.
• Monitor capital spending against approved budgets and approval requirements.
• Coordinate with Operations, Engineering, IT, and Finance to ensure compliance with capital approval processes.

Procurement Systems & Technology

• Manage procurement-related workflows, service requests, and system support activities.
• Partner with IT and business stakeholders on procurement technology enhancements and system optimization initiatives.
• Support digital transformation efforts related to procurement, vendor management, and contract administration platforms.

#LI-REMOTE

#LI-SALARY

#IND123

Minimum Qualifications

• High school diploma or GED and relevant work experience required.
• 5+ years of experience in procurement, contract administration, vendor management, sourcing, procurement operations, finance operations, contracts administration, or a contracts paralegal environment.
• Working knowledge of commercial contract terms and conditions, including confidentiality, liability, indemnification, insurance, payment terms, service levels, and termination provisions.
• Experience supporting vendor onboarding, supplier maintenance, and procurement compliance activities.
• Understanding of purchase requisition, purchase order, vendor onboarding, and approval workflows.
• Strong analytical, organizational, communication, and project management skills.
• Demonstrated ability to influence stakeholders, enforce policies, and build effective working relationships across all levels of an organization.
• Ability to manage multiple priorities in a fast-paced environment while maintaining a high degree of accuracy and attention to detail.
• Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint.

Preferred Qualifications

• Bachelor's degree in Business, Procurement, Supply Chain, Finance, Legal Studies, or a related field.
• Paralegal Certificate.
• Experience reviewing contracts against approved templates, legal playbooks, or contracting standards and identifying exceptions requiring escalation.
• Experience with SAP or other enterprise resource planning (ERP) systems.
• Experience with Contract Lifecycle Management (CLM), eProcurement, vendor management, sourcing, or procurement technology platforms.
• Experience supporting capital expenditure tracking, fixed asset administration, or project accounting processes.
• Experience developing procurement procedures, training materials, and stakeholder education programs.
• Logistics, transportation, warehousing, manufacturing, or supply chain industry experience.