SENIOR ACQUISITIONS SUPPORT SPECIALIST

Overview

The Senior Acquisition & Business Operations Advisor (Part-Time) serves as a senior subject matter expert and trusted advisor supporting enterprise-wide business operations, acquisition functions, growth initiatives, client delivery programs, financial management activities, and executive leadership priorities. The incumbent provides expert Federal and State acquisition knowledge, operational contracting expertise, proposal and business development support, acquisition lifecycle guidance, contract administration support, strategic planning assistance, and organizational improvement recommendations that strengthen corporate performance and customer success.

This individual possesses extensive practical experience serving as a Contract Specialist (CS), Contracting Officer (CO), Acquisition Team Lead, Procurement Analyst, Program Manager, Functional Lead, Product Owner, Business Advisor, Client Delivery Lead, or equivalent acquisition and business professional.

The Senior Acquisition & Business Operations Advisor leverages tactical, operational, and strategic experience to support organizational growth, improve operational performance, strengthen customer relationships, enhance acquisition outcomes, and assist leadership in achieving corporate objectives.

Responsibilities

• Serve as a senior advisor supporting NEXUS, Business Development, Client Delivery, Growth, Finance, and Executive Leadership functions.
• Provide acquisition, contracts, and operational expertise supporting organizational goals and objectives.
• Participate in strategic planning initiatives and business improvement efforts.
• Advise leadership regarding operational challenges, growth opportunities, and business risks.
• Recommend solutions that improve efficiency, effectiveness, profitability, compliance, and customer satisfaction.
• Support enterprise-wide modernization, transformation, and continuous improvement initiatives.
• Assist leadership in evaluating strategic initiatives, investments, and organizational priorities.
• Support special projects and strategic initiatives assigned by Senior Leadership.
• Assist leadership in evaluating emerging business opportunities, organizational priorities, operational challenges, and growth objectives.
• Conduct research, analysis, and assessments designed to support executive decision-making.
• Participate in high-visibility initiatives supporting corporate growth, operational excellence, customer success, and organizational maturity.
• Prepare executive-level briefings, reports, recommendations, and strategic assessments.
• Support implementation and oversight of enterprise initiatives that strengthen organizational capabilities and long-term business performance.
• Collaborate with leadership teams to identify process improvements, efficiencies, and organizational development opportunities.
• Serve as the principal acquisition subject matter expert supporting organizational initiatives.
• Provide expert guidance regarding Federal and State acquisition regulations, policies, procedures, and contracting operations.
• Advise executive leadership and project stakeholders regarding acquisition modernization, process improvement, and organizational transformation opportunities.
• Ensure acquisition business requirements and regulatory obligations are accurately represented within operational and technical environments.
• Provide acquisition insight supporting software development, testing, implementation, deployment, and sustainment activities.
• Serve as the acquisition authority for validating business processes and acquisition-related functionality.
• Support opportunity identification, qualification, capture planning, and proposal development activities.
• Review solicitations, RFIs, Sources Sought notices, RFQs, RFPs, and Government acquisition forecasts.
• Support business development teams with acquisition strategies and procurement analysis.
• Assist proposal teams in developing compliant and competitive responses.
• Provide acquisition expertise supporting pricing reviews, management approaches, staffing plans, transition plans, and solution development.
• Participate in proposal reviews, color-team reviews, readiness reviews, and compliance assessments.
• Conduct market research and competitive analysis activities.
• Advise leadership regarding emerging procurement trends and acquisition opportunities.
• Support customer engagement and growth planning initiatives.
• Support customer-facing delivery organizations with acquisition and contract management expertise.
• Assist program managers in interpreting contractual requirements and compliance obligations.
• Support contract performance management and operational execution efforts.
• Identify contractual, operational, and program risks and recommend mitigation strategies.
• Assist in resolving customer concerns and contract administration issues.
• Support contract modifications, option exercises, closeout activities, and customer reporting requirements.
• Promote customer satisfaction and successful mission outcomes.
• Collaborate with Finance on budgeting, forecasting, contract funding, invoicing, reconciliation, and financial reporting activities.
• Provide expertise regarding procurement funding and Government financial processes.
• Support audit readiness and compliance initiatives.
• Assist with development of financial analyses, business cases, and investment assessments.
• Support organizational financial management objectives through improved acquisition and contract administration practices.
• Assist leadership in assessing business impacts associated with contracts, programs, and strategic investments.
• Function as a trusted advisor to executive leadership.
• Prepare executive briefings, reports, white papers, assessments, and recommendations.
• Support organizational strategic planning efforts.
• Analyze operational performance and business trends.
• Provide recommendations that support informed decision-making.
• Assist in evaluating organizational risks, opportunities, competitive positioning, and growth strategies.
• Support leadership communications and stakeholder engagement activities.
• Serve as an authoritative advisor regarding Federal and State acquisition operations.
• Educate technical, business, and operational teams on Government acquisition processes.
• Explain acquisition authorities, approval structures, procurement milestones, stakeholder interactions, and compliance requirements.
• Validate that organizational processes accurately reflect operational contracting requirements.
• Assess business impacts associated with acquisition-related initiatives and system changes.
• Provide subject matter expertise regarding PRISM, Momentum, SPS/PD2, Procurement Desktop-Next Generation (PDNG), and related acquisition platforms.
• Analyze workflow processes, approval chains, reporting capabilities, interfaces, and compliance controls.
• Support modernization, migration, enhancement, implementation, and integration activities.
• Evaluate business requirements against existing and future-state operational needs.
• Support requirements validation for pre-award, award, post-award, administration, and closeout functionality.
• Recommend enhancements that improve efficiency, compliance, reporting, auditability, and user experience.
• Provide expert understanding of stakeholder authorities, responsibilities, and interactions.
• Support relationships among Contract Specialists, Contracting Officers, Program Managers, CORs, Financial Managers, Legal Counsel, Small Business Specialists, Executive Leadership, and customer organizations.
• Support workflow development and governance processes.
• Assist in resolving stakeholder conflicts and organizational barriers.
• Translate acquisition and business processes into functional and technical requirements.
• Develop and review business rules, workflow diagrams, process maps, and user stories.
• Participate in Agile development activities including backlog refinement, sprint planning, testing, demonstrations, deployments, and implementation efforts.
• Support user acceptance testing and operational validation activities.
• Ensure solutions remain compliant while supporting business objectives.
• Develop and deliver acquisition and business process training.
• Support organizational change management initiatives.
• Develop SOPs, user guides, knowledge articles, and training materials.
• Support modernization and technology adoption efforts.
• Assist in developing communication strategies supporting organizational initiatives.
• Mentor Government, contractor, and corporate personnel.
• Provide coaching, mentoring, and professional development support.
• Encourage collaboration among business, acquisition, finance, delivery, and technical teams.
• Support succession planning and workforce development initiatives.
• Promote knowledge sharing and continuous improvement.
• Assist in developing sustainable acquisition and business support capabilities
• Extensive knowledge of Federal and State acquisition regulations, policies, procedures, and contracting principles, including the full acquisition lifecycle from planning through contract closeout.
• Comprehensive knowledge of contract administration, procurement operations, source selection processes, market research, and acquisition strategy development.
• Knowledge of Government financial management practices, budgeting, forecasting, funding processes, invoicing, and audit readiness requirements.
• Knowledge of business development, capture management, proposal development, and competitive procurement environments.
• Knowledge of acquisition modernization, digital transformation, organizational change management, and business process improvement methodologies.
• Knowledge of Agile, Scrum, SAFe, and other iterative development methodologies supporting acquisition and business systems implementation.
• Knowledge of Government acquisition platforms and contract writing systems, including PRISM, Momentum, SPS/PD2, Procurement Desktop–Next Generation (PDNG), and related technologies.
• Knowledge of stakeholder governance structures, organizational decision-making processes, and executive-level business operations.
• Knowledge of risk management, compliance controls, internal business processes, and performance management frameworks.
• Knowledge of Federal Shared Services environments and enterprise modernization initiatives.
• Advanced analytical and problem-solving skills with the ability to evaluate complex acquisition, operational, financial, and organizational challenges.
• Strong strategic planning and business advisory skills supporting executive decision-making and organizational growth initiatives.
• Skill in translating business and acquisition requirements into functional, operational, and technical requirements.
• Excellent written communication skills, including the ability to prepare executive briefings, white papers, reports, assessments, and recommendations.
• Strong verbal communication and presentation skills with the ability to effectively brief senior executives, customers, and stakeholders.
• Skill in proposal development, solicitation analysis, compliance reviews, capture planning, and competitive procurement support.
• Proficiency in business process analysis, workflow development, requirements gathering, process mapping, and documentation development.
• Skill in facilitating collaboration among acquisition, business, finance, technical, and operational teams.
• Strong contract management and acquisition support skills, including contract modifications, option exercises, performance monitoring, and closeout activities.
• Skill in training, mentoring, coaching, and developing acquisition and business professionals.
• Ability to conduct market research, competitive analysis, business case development, and investment assessments.
• Proficiency in Microsoft Office Suite and business collaboration tools.
• Ability to serve as a trusted advisor to executive leadership on acquisition, operational, financial, and strategic business matters.
• Ability to manage multiple priorities and initiatives simultaneously while maintaining high-quality deliverables and meeting deadlines.
• Ability to analyze business risks, identify opportunities, and recommend practical solutions that improve organizational performance.
• Ability to build and maintain effective relationships with executives, Government officials, customers, partners, and internal stakeholders.
• Ability to lead and support organizational transformation, modernization, and continuous improvement efforts.
• Ability to assess contractual, operational, financial, and programmatic impacts associated with business decisions and acquisition activities.
• Ability to influence decision-making through sound judgment, data-driven analysis, and persuasive communication.
• Ability to work independently with minimal supervision while contributing effectively within cross-functional teams.
• Ability to interpret, explain, and apply complex acquisition regulations, policies, and contracting requirements.
• Ability to facilitate stakeholder engagement, conflict resolution, consensus building, and organizational change initiatives.
• Ability to mentor personnel and foster a culture of collaboration, knowledge sharing, innovation, and continuous improvement.
• Ability to maintain confidentiality and exercise discretion when handling sensitive business, contractual, financial, and organizational information.

Qualifications

• Bachelor's Degree in Acquisition Management, Business Administration, Public Administration, Finance, Information Systems, Contract Management, or a related discipline.
• Minimum ten (10) years of Federal or State acquisition, contracting, procurement, business operations, or acquisition support experience.
• Demonstrated experience supporting acquisition actions throughout the acquisition lifecycle.
• Experience supporting Business Development, Capture, Proposal Operations, Client Delivery, Finance, or Corporate Operations functions.
• Experience serving as a Contract Specialist, Contracting Officer, Procurement Analyst, Acquisition Lead, Functional Lead, Program Manager, Product Owner, or equivalent professional.
• Demonstrated experience utilizing contract writing systems.
• Experience supporting acquisition modernization, business transformation, or digital transformation initiatives.
• Experience briefing executive leadership and senior stakeholders.
• Demonstrated ability to work across multiple business functions simultaneously.
• Experience translating operational requirements into business, functional, and technical requirements.
• Experience working directly with executives, customers, business teams, and technical organizations.
• Strong written and oral communication skills.
• FAC-C Professional Certification preferred.
• DAWIA Contracting Professional Certification preferred.
• Certified Professional Contracts Manager (CPCM) preferred.
• NCMA Professional Certifications preferred.
• Project Management Professional (PMP) preferred.
• Agile, Scrum, or SAFe Certification preferred.
• Association of Proposal Management Professionals (APMP) Certification preferred.
• Experience supporting Department of Defense acquisition organizations preferred.
• Experience supporting civilian Federal agencies preferred.
• Product Owner or Functional Lead experience preferred.
• Capture Management experience preferred.
• Proposal Management experience preferred.
• Strategic Growth Planning experience preferred.
• Federal Shared Services experience preferred.
• Enterprise modernization experience preferred.
• Experience supporting executive leadership initiatives preferred.
• Experience supporting organizational transformation and change management efforts preferred.

Target Pay Range

The below listed pay range for this position is not a guarantee of compensation or salary. The final offered salary will be influenced by a host of factors including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at Pyramid Systems that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits, to include our Employee Stock Ownership Program, FlexPTO, and learning and development opportunities.

Pyramid Min

USD $150,000.00/Yr.

Pyramid Max

USD $200,000.00/Yr.

Why Pyramid?

Pyramid Systems, Inc. is an award-winning, technology leader, driving digital transformation across federal agencies. We empower forward-thinking innovations, accelerate production-ready software, and deliver secure solutions so federal agencies can meet their mission goals. Voted a Top Workplace, both regionally (Washington, DC) and Nationally (USA) the past 2 years (2023 and 2024) based on the feedback from our employees, we are headquartered in Fairfax, VA. and have a growing national footprint. We value and promote our Flexible Workplace approach because of the positive impacts it has on work-life integration. We remain committed to ensuring every employee’s voice is heard, performance and results are recognized and rewarded, development and advancement is a focus, and diversity, equity and inclusion is a company priority. We offer competitive compensation and benefits (including a recently launched Employee Stock Ownership Plan - ESOP), a robust performance-based rewards program, and we know how to have fun! Our people and culture have endured and delivered for our clients for nearly three decades.

EEO Statement

Pyramid Systems, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.