Sales & Event Coordinator
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AI Summary
Advanced Agrilytics is seeking a highly organized and proactive Sales & Event Coordinator to support the growth of our RFV business unit. This role will serve as a key operational partner to the RFV team, providing sales support, coordinating customer and industry events, supporting business development initiatives, and assisting with day-to-day operations that help drive business growth.
The ideal candidate enjoys creating structure, coordinating details, supporting customer-facing teams, and ensuring projects move forward efficiently. This position will work closely with RFV leadership, and serve as a central point of coordination across sales, marketing, and business development activities.
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Coordinate sales activities and support the RFV team throughout the sales process
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Prepare meeting materials, presentations, agendas, and follow-up documentation
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Assist with CRM updates, pipeline tracking, and sales reporting
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Conduct research on prospective customers, partners, and industry opportunities
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Support proposal preparation, customer communications, and follow-up activities
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Help maintain organization and accountability around business development initiatives
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Coordinate registration, logistics, and planning for conferences, trade shows, customer events, and industry meetings.
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Manage event calendars and track key deadlines.
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Coordinate sales collateral, promotional materials, and event resources.
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Support customer communications, social media content, and email campaigns in partnership with the Marketing team, as needed.
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Collaborate with internal teams and external partners to ensure successful event execution.
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Track event outcomes and support post-event lead follow-up activities.
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Provide administrative and coordination support to Rick Riegner and RFV leadership
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Assist with scheduling, meeting coordination, travel arrangements, and expense tracking
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Organize team meetings, agendas, action items, and follow-up communications
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Help establish and maintain processes that improve team efficiency and effectiveness
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Serve as a reliable resource for day-to-day operational support
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Strong organizational and project coordination skills
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Exceptional attention to detail and follow-through
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Excellent written and verbal communication skills
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Ability to manage multiple priorities in a fast-paced environment
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Experience supporting sales, marketing, business development, or customer-facing teams
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Proficiency with Microsoft Office, particularly Excel, PowerPoint, and Outlook
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Experience with CRM systems and marketing platforms preferred
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Ability to work independently while collaborating effectively across teams
This role will play a critical part in helping the RFV business unit scale by creating operational efficiency, supporting revenue-generating activities, and ensuring the team can focus on building relationships and driving growth.
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