Recruitment Screening Specialist

POSITION TITLE: Candidate Sourcing & Scheduling Specialist (Healthcare Talent Acquisition)

DEPARTMENT: Recruitment & Talent Acquisition

EMPLOYMENT TYPE: Full-time | Remote

SCHEDULE: Monday – Friday, 9:00 AM – 6:00 PM US-PT

POSITION OVERVIEW

Spectra Management is seeking a proactive, performance-driven Candidate Sourcing & Scheduling Specialist to serve as a high-impact engine for our healthcare recruitment operations. While grounded in full-cycle talent acquisition fundamentals, this specialized role focuses heavily on rapid candidate intake, applicant reactivation, and pre-screening qualification.

In this role, you will process incoming healthcare applicants and execute targeted outreach to historical database leads—converting unengaged talent pools into qualified, booked interview appointments for senior recruiting teams. By executing persistent multi-channel outreach (phone, SMS, email), you will drive candidate conversion, optimize interview throughput, and elevate the candidate experience.

KEY RESPONSIBILITIES

• Rapid Application Intake: Execute immediate outreach to newly submitted healthcare applicants across inbound and outbound channels (calls, SMS, email) to assess interest, availability, and basic qualifications.
• Pipeline & Database Reactivation: Design and implement targeted re-engagement campaigns to reconnect with unreached, stalled, or historical candidate leads.
• Candidate Screening & Qualification: Conduct structured 10–15 minute phone screenings to verify clinical credentials, licensure, shift preferences (8/10/12-hour shifts, overnights), and travel parameters.
• Interview Scheduling & Handoffs: Directly calendar pre-screened, qualified candidates onto senior recruiters' schedules, driving low no-show rates through automated reminders and pre-interview briefings.
• ATS Data Integrity: Maintain real-time dispositioning, clear pre-screening notes, and accurate pipeline status updates within the Applicant Tracking System (ATS).
• Candidate Relationship Management: Deliver an empathetic, professional, and responsive candidate experience to uphold employer brand standards across all touchpoints.

A DAY IN THE LIFE

• Pipeline Audit & Daily Preparation: Review incoming overnight applications, audit calendar confirmations for scheduled interviews, and organize high-priority outreach lists.
• High-Volume Outreach & Qualification: Execute structured blocks of outbound calls, text messaging, and email follow-ups to conduct initial pre-screens.
• Database Reactivation & Calendar Booking: Run outbound campaigns on dormant lead pools, locking qualified candidates directly onto senior recruiter calendars to meet staffing targets.
• ATS Maintenance & Metrics Reporting: Update candidate records, complete end-of-day disposition logging, and submit daily conversion reporting to recruitment leadership.

QUALIFICATIONS & REQUIREMENTS

• Work Schedule: Full commitment to work Monday to Friday, 9:00 AM – 6:00 PM US-PT.
• Professional Experience: Minimum 2+ years in full-cycle recruitment, candidate sourcing, or high-volume candidate pre-screening.
• Healthcare Domain Knowledge (Preferred): Familiarity with healthcare roles, clinical credentialing, and shift structures (CNA, PCA, RN, LPN, Caregivers).
• Communication Skills: Exceptional verbal and written English communication skills with a persuasive, empathetic, and professional phone presence.
• Technical Proficiency: Hands-on experience using ATS/CRM platforms, multi-line telephony tools, and Google Workspace/MS Office.
• Remote Workspace: Dedicated home office setup equipped with high-speed internet, a quiet environment, and proper hardware for remote video syncs.

CANDIDATE PROFILE

• Outreach-Driven & Persistent: Demonstrates high initiative in pursuing unreached talent through multi-channel touchpoints.
• Metrics & Goal-Oriented: Thrives in performance-focused environments evaluated on contact rates, screening conversions, and scheduled interview metrics.
• Highly Organized: Capably balances heavy call queues, rigorous follow-up cadence, and thorough ATS documentation.

WHAT WE OFFER

• Competitive base salary package with performance incentives.
• Comprehensive onboarding and continuous operational support.
• Long-term career advancement opportunities within global recruitment operations.
• A supportive, fast-paced team environment built on accountability and performance.