Recruiting Assistant

Bring your personality to the Malone team! Go-getter. Straight-talker. People person. If that sounds like you, consider joining us for our mission. At Malone, there is nothing we love more than helping people and companies connect to accomplish amazing things.

About Us:

Malone is a private, award-winning company dedicated to providing staffing and recruitment needs to clients across the nation. Ranked on the SIA 2025 Top 100 List as one of the Largest Staffing Companies in the US, it is our pleasure to serve as the workforce resource and to make a positive impact on people’s lives.

Malone is actively recruiting a detail-oriented Recruiting Assistant to join our team. If you are passionate about customer service, working with clients and employees, and building strong relationships we would love to hear from you.

Position Summary:
The Recruiting Assistant is primarily responsible for moving candidates through the hiring and onboarding process.  This includes communication across various channels, prescreening candidates, scheduling interviews, and assisting with onboarding activities. 
Location: Remote
Job Type: Full-Time

Primary Responsibilities:

• Contact applicants by phone, text, and email to discuss available opportunities and determine their interest and availability.
• Conduct initial candidate prescreens to gather information regarding work history, skills, availability, pay expectations, transportation, and other job requirements.
• Explain job opportunities, schedules, pay rates, job requirements, and next steps to candidates.
• Identify qualified candidates and move them forward in the recruiting process.
• Schedule candidate interviews, orientations, and appointments with recruiters and clients as needed.
• Follow up with candidates throughout the recruiting and hiring process to keep them engaged and informed.
• Assist candidates with completing applications, required forms, and onboarding documentation.
• Support the onboarding process by helping candidates complete required steps, including background checks, drug screens, employment documents, and other client-specific requirements.
• Monitor candidate progress and follow up on outstanding onboarding requirements.
• Maintain accurate and timely candidate information and activity in the applicant tracking system.
• Respond to candidate questions and provide information regarding the hiring and onboarding process.
• Work closely with recruiters and branch teams to ensure candidates move efficiently through the recruiting funnel.
• Assist with sourcing and recruiting activities as needed, including contacting previous applicants and candidates in the company's database.
• Help maintain a strong candidate pipeline for current and anticipated openings.
• Identify potential issues or barriers that may prevent a candidate from successfully completing the hiring process and escalate them appropriately.

Qualifications:

• Excellent rapport/relationship building skills
• Previous customer service, recruiting, staffing, call center, administrative, or similar experience preferred.
• Comfortable making frequent outbound phone calls and speaking with candidates throughout the day.
• Excellent follow-up and organizational skills.
• Ability to manage multiple candidates and tasks simultaneously.
• Strong attention to detail and accuracy.
• Basic computer skills and ability to learn applicant tracking and other recruiting systems.

The Perks:
• Full Benefits Package including health, dental, vision, and life insurance
• Opportunities for internal advancement
• Relaxed office environment with casual dress code
• Fun, results-driven culture- we reward hard work and celebrate success as a team through company-sponsored activities and team-building events
• Career Development Opportunities
• Opportunity to work with a talented and driven team to support you
• Paid Time Off and 11 paid company holidays
• Partnership with Point University, an accredited institution, to provide tuition discounts
• 2 Days of Giving- Employees get two days of paid time off each year to volunteer their time at an organization of their choice
• Health and Dependent Care FSA options
• 401K with Company Match

Management Registry, Inc. hiring decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

For more information, please contact our corporate office at 1-866-805-8600.