Purchasing Operations Specialist

We develop electric vehicle (EV) charging management software for operators that want to automate charging access, billing and payments for their charging networks and business fleets. With more than 60,000 charge points under our management and 99.9% network uptime, vaylens is trusted by Schneider Electric, Westenergie and other leading operators in DACH, France and the UK. Part of the KOSTAL Group, our team of 90+ employees works from our headquarters in Dortmund, Germany, or remotely across Europe. 

Overall Purpose of Job:

• Administrative support of Purchasing team in daily business ( SAP maintenance) upon request from Purchasing organization placed on OTRS- service desk

Main tasks, roles and responsibilities:

• SAP Master data management (material master data maintenance, output maintenance)
• Purchase Order/Info record/Scheduled Agreement creation and maintenance
• Sales Order creation/Cock pit processing
• Price/Payment terms maintenance
• Tool ordering / tool change ordering; incl TAD maintenance
• Fast PCB, etc.
• SAP/SAC reporting ( Supplier List extended, Price deviation. Etc.)
• Other activities related to Purchasing Operations Support Team scope: ad-hoc reports, mass communication to suppliers, certificate management in SAP, documents upload etc.

Experiences and requirements:

• University or college degree
• Basic user of Excel (basic formulas and pivot), Word, Power point, Share point
• Interest in working with the systems. Ability to learn new systems (e.g. Robotic Process Automation tools).
• As a benefit – knowledge of SAP ERP, S4HANA system
• English – B2 (daily communication)
• German language A2/B1 as an advantage

Required Skills and Competencies:

• Strong attention to details 
• Time management and prioritization skills. Independent, goal oriented, confident personality
• Team collaboration in an international environment.Communicative, open-minded specialist
• Customer-focused approach toward internal stakeholders

KPI Expectations

• Master data accuracy
• Ticket resolution time
• SLA compliance
• Process automation initiatives
• Customer satisfaction from internal stakeholders

• A purpose-driven company driving Europe’s transition toward electric mobility
• Passionate colleagues with a hands-on mentality
• A safe and future-oriented workplace as part of the Kostal group
• Flexible working hours and location
• Great opportunities for career growth
• Extras like gym or yoga class memberships, etc