Proposal Specialist

Proposal Specialist

Proposals Group

Remote - Any Pinchin office location in Canada

Annual Salary Range: CAD $60,000 - $75,000

Are you ready to play a pivotal role in shaping winning proposals and supporting business growth at Pinchin Canada? If you’re detail-oriented, thrive in a fast-paced environment, and want to advance your career in proposal coordination, we’d love to hear from you!

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Pinchin is seeking a Proposal Specialist to join our Proposals team in Canada. Reporting to the Proposal Manager, this is a replacement role for an established position.

Role Overview

As a Proposal Specialist at Pinchin, you’ll be the link that brings our offices together to deliver clear, compelling proposals that win client trust and business. You’ll join a supportive, collaborative team where ideas are shared, mentorship is encouraged, and growth is part of the culture. Whether you’re early in your career or looking to expand your expertise, this is a place where your organizational skills and creativity will make a real impact.

Your Role and Action

Lead the development and coordination of proposal responses for public and private sector opportunities across Canada, helping produce compelling content and ensuring compliance with client requirements and submission deadlines.

• Support the preparation of bids, qualifications, and marketing submissions for opportunities of varying size and complexity across multiple service lines and regions.
• Collaborate with cross-functional subject matter experts (SMEs), technical staff, and business development teams to gather, develop, and tailor proposal content to client needs.
• Manage multiple proposal submissions concurrently, coordinating schedules, deliverables, reviews, and approvals to support successful and timely submissions.
• Prepare, edit, and format proposal documents, ensuring consistency, accuracy, quality, and alignment with corporate branding standards.
• Research and analyze solicitation documents, identifying mandatory requirements, evaluation criteria, and submission obligations to support compliant responses.
• Coordinate the collection and maintenance of resumes, project profiles, corporate information, and other supporting materials required for proposal submissions.
• Work closely with other Proposal Team members to support workload balancing, proposal reviews, content development, and submission activities as required.
• Maintain proposal records, lessons learned, and content libraries to support continuous improvement and efficient proposal development.
• Communicate regularly with internal stakeholders to track proposal progress, resolve information gaps, and ensure all submission requirements are met.

What you'll bring to Pinchin

To thrive at Pinchin, you bring technical expertise, curiosity, and accountability. You care deeply about delivering better outcomes for clients, communities, and the environment. Collaboration and integrity guide your work, and you embrace learning as a path to continuous improvement.

• Degree or Diploma in Business, Marketing, Communications or Technical Writing; another related degree with relevant experience will also be considered.
• Previous experience preparing submissions for Federal Government procurement considered an asset
• Experience using Microsoft CoPilot or equivalent tools in bid analysis and preparation considered an asset
• 2+ years preparing proposal responses in a B2B environment
• Strong organizational and time management skills
• Ability to work on a variety of projects with multiple deadlines
• Strong writing, proofreading, and editing skills
• Ability to communicate and work with various levels in an organization
• Strong knowledge of Microsoft Excel, Word, PowerPoint, and Outlook is required
• Experience in graphic design would be considered an asset

For Current Employees

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation and Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Employees enjoy mentoring and career development programs, a flexible workplace that supports work life balance, paid personal days, minimum of three weeks of vacation to start, reimbursement for professional memberships, environmental and community involvement opportunities, a wellness spending account, social activities, team events, corporate hotel rates, and more.

Explore our offerings: Pinchin Benefits

Additional Information

• Some positions may involve online testing during the recruitment process.
• Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
• No agency phone calls please.
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.