Project Accountant

Job Title: Senior Project Accountant / Billing Specialist

Job Description

This fully remote Senior Project Accountant / Billing Specialist role supports large-scale construction and capital projects through comprehensive financial administration, project billing, cost tracking, reporting, and systems management. The position acts as a key partner to project management, project controls, accounting, and operations teams, ensuring accurate invoicing, robust financial reporting, and clear project cost visibility throughout the entire project lifecycle. This is a newly created role with strong opportunities to contribute to a growing project team.

Responsibilities

• Manage and support the subcontractor invoicing process, including detailed invoice review, validation, reconciliation, and payment tracking to ensure accuracy and compliance with contractual terms.
• Prepare, coordinate, and process client billings, ensuring all invoices are accurate, timely, and aligned with contract requirements and project milestones.
• Monitor project financial performance by tracking budgets, commitments, invoices, and actual project costs, and highlighting variances for project leadership.
• Assist with project cost control activities, including reporting on budget versus actual costs, committed costs, invoiced costs, estimate at completion (EAC), cash flow forecasting, and cost and performance KPIs.
• Generate, maintain, and distribute recurring financial and operational reports for project leadership and stakeholders, providing clear and actionable insights.
• Utilize multiple project accounting and management systems, including ERP and project management platforms such as PM Web, Procore, Deltek, Ariba, and similar tools, along with Microsoft Office applications.
• Leverage advanced Microsoft Excel skills to analyze cost data, reconcile project accounts, perform lookups and pivot table analyses, and prepare comprehensive financial reporting packages.
• Support month-end close and project closeout activities, including billing reconciliations, accruals, journal entries, and preparation of required financial documentation.
• Coordinate project-related administrative requirements, including badging, access requests, and document management across contractor and client platforms.
• Maintain accurate and organized project records, including contracts, change orders, invoices, general ledger entries, accounts payable documentation, and supporting financial files in accordance with company and client requirements.
• Partner closely with Project Managers, Project Controls, Accounting, and Operations teams to ensure project financial data remains accurate, current, and aligned across systems.
• Assist with audits, compliance reviews, and other project accounting initiatives as needed, providing documentation and explanations for project financial activity.
• Support job costing and construction cost tracking efforts to ensure proper allocation of costs and visibility into project profitability.
• Manage multiple priorities in a fast-paced project environment while meeting deadlines for billing, reporting, and month-end activities.

Essential Skills

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• At least 3 years of experience in project accounting, construction accounting, billing, or project financial administration.
• Experience supporting large construction, engineering, infrastructure, or capital projects.
• Strong understanding of project billing, invoicing, cost tracking, forecasting, and financial reporting.
• Proficiency with ERP and project accounting systems such as PM Web, Procore, Deltek, Ariba, or similar platforms.
• Advanced Microsoft Excel skills, including reporting, pivot tables, lookups, and financial analysis.
• Knowledge of general ledger accounting, reconciliation, accounts payable, journal entries, and job costing.
• Excellent organizational skills with the ability to maintain detailed and accurate financial records.
• Strong analytical skills with the ability to interpret financial data and provide meaningful insights.
• Effective written and verbal communication skills for collaborating with project teams and stakeholders.
• Ability to manage multiple priorities and deadlines in a fast-paced project environment.

Additional Skills & Qualifications

• Experience with construction cost control, cost KPIs, and estimate at completion (EAC) reporting.
• Familiarity with cash flow forecasting and performance metrics for large projects.
• Experience working within multi-stakeholder project environments involving contractors, clients, and internal teams.
• Comfort using multiple systems and platforms for billing, document management, and project administration.
• Ability to work independently in a remote setting while maintaining strong collaboration with distributed team members.
• Attention to detail and commitment to accuracy in invoicing, reconciliations, and financial documentation.
• Adaptability to a newly created role with evolving processes and opportunities for continuous improvement.

Work Environment

This is a fully remote position within a growing project team, offering flexibility in daily work location while maintaining close collaboration with project leadership and stakeholders. You will use a range of technologies and systems, including ERP and project accounting tools such as PM Web, Procore, Deltek, Ariba, and Microsoft Office applications, with a strong emphasis on Excel for reporting and analysis. The role includes structured training and overlap with an experienced team member who has previously supported similar projects, ensuring a smooth onboarding process. Periodic quarterly visits to Essex Junction, Vermont are expected for onsite project functions and team collaboration; these trips are fully expensed. The work environment is fast-paced and project-driven, with a focus on accuracy, transparency, and partnership across project management, project controls, accounting, and operations. Dress code expectations apply only to occasional onsite visits and will align with standard professional project settings.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call. 

This is a Contract position based out of Waterford, NY.

The pay range for this position is $30.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Aug 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.