Project Accountant

Position Title: Project Accountant

Position Location: Remote - work virtually from anywhere in the United States

Salary 

QC Servion salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates.  

Job Summary

The Project Accountant will have the opportunity to work collaboratively with professional services and operations staff. This role is part of the Accounting Team and partners closely with Project Management to perform advanced project accounting activities throughout the project lifecycle in compliance with GAAP, contractual requirements, and company policy.

The Project Accountant will perform complex project accounting functions, ensuring data integrity within the ERP system (Deltek Vantagepoint) and compliance with GAAP and internal controls. This position operates with a high degree of independence, exercising discretion and professional judgment on individual work assignments and may serve as a lead on projects or initiatives of moderate complexity.

The ecosystem has experienced rapid, sustained growth; success in this role requires a proactive, solutions-oriented mindset, continuous improvement focus, and the initiative to anticipate issues, close gaps, and meet company and client deadlines.

The Project Accountant will communicate and operate in alignment with organizational goals and values, as well as departmental objectives.

Essential Functions

Project Facilitation / Administration (70%)

• Create new projects, enter purchase orders (POs) and change orders (COs) in the ERP system based on approved request forms.
• Verify contract terms, task codes, billing rates and funding limits are accurately established.
• Provide subject-matter expertise and guidance on project initiation in ERP system.
• Review project financial documents and provide data to project managers on project performance.
• Support project managers throughout the project lifecycle including project setup, billing, closeout, etc.
• Partner with project managers to monitor invoice status and proactively follow up as necessary.
• Collaborate with billing specialists to ensure accurate, compliant, and timely billing.
• Lead weekly coordination meetings with project managers to address open items, reporting needs, and ERP-related questions.

Project Administration (20%)

• Coordinate and collect all required documentation for new clients and subcontractors, including but not limited to NDA, COI, ACH info, W9, billing forms, and related compliance materials.
• Maintain complete and well-organized contract administration files on the network and in the accounting system.
• Ensure ongoing project data accuracy through regular audits, reconciliations, and exception reporting.
• Ensure conformance to internal policies and recommend updates or enhancements as needed.
• Prepare, generate, and submit client billings in accordance with contractual terms, submission requirements, and organization standards.
• Research and resolve invoicing discrepancies, implementing corrections or adjustments as required.
• Monitor cash receipts and ensure proper application to outstanding invoices.

Audit / Process Improvements (10%)

• Serve as ERP power evaluating existing workflows and recommending automation or efficiency improvements.
• Identify and drive project accounting process improvements and in collaboration with Software Engineers and Business & Financial Analysts to implement.
• Assist with year end audit support, including retrieval of invoices, contracts, and supporting documentation.
• Respond to ad hoc requests from project accountants, project managers, and leadership.
• Participate in training to expand accounting, ERP, and systems knowledge.
• Attend company and client meetings as required.
• Cross-train to provide support to other Project Accounting and Finance team members.

Position Requirements

• Associate / Bachelor degree in accounting or related field.
• 5+ years of experience of project accounting, billing projections and contract administration.
• Proficiency with Microsoft 365 (Excel, Outlook, Word, Teams), including advanced Excel functionality.
• Experience with an ERP or project accounting platform (Deltek Vantagepoint preferred).
• Basic understanding of debits/credits, percentage of completion concepts, and billing schedules.
• Ability to work effectively in a fully remote environment with strong communication, organizational, and time-management skills in a distraction-free workspace.
• Clear written and verbal communication skills; comfortable supporting remote colleagues via Teams and email.
• Demonstrated ability to identify issues, evaluate alternatives, and implement effective solutions.
• Ability to prepare, maintain, and analyze accurate financial records, reports, and documentation.
• Ability to work independently with minimal supervision and collaboratively within a team environment.
• Strong attention to detail and ability to deadlines.
• Organizational skills, with the ability to manage multiple priorities simultaneously.

Physical Demands

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is:

• Frequently required to remain in a stationary position.
• Frequently moving through home office, facility and other environments.
• On occasion the employee may move equipment or other items weighing up to 25 pounds.

Travel/Relocation Requirements

• Up to 5%, this may include travel to any or all 50 US states.
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option). 
• Flex spending accounts (FSA). 
• Dental and vision plans. 
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26. 
• 401k with company match and self-directed brokerage account option. 
• PTO including additional paid time off during the last week of the year. 
• Company paid life insurance coverage for employees and their eligible dependents. 
• Short and long-term disability, AD&D coverage. 
• Professional development opportunities, tuition reimbursement, and professional licensing assistance. 
• Paid parental leave after one year of employment.

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is QC Servion's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.

EEO

QC Servion provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.

Notice To Third Party Agencies
QC Servion does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to QC Servion in the absence of a signed Service Agreement where QC Servion has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of QC Servion and QC Servion will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.