Procurement Project Coordinator

Our client is looking for a Procurement Project Coordinator to support its procurement team across several live data center projects. The company designs, furnishes and installs building controls and monitoring systems, and its work is large, schedule-driven and growing fast.

The role is a controls role, not general administration. Daily work runs from controls drawings, points lists, specifications, submittals and vendor quotes for building management and building controls hardware.

Responsibilities

• Build RFQs from controls takeoffs and bills of materials, chase quotes, and compare them side by side on scope, freight, tax, lead time and exclusions.
• Prepare purchase order packages for approval.
• Assemble controls submittals, check each device against the specification, drawings and points list, and track each one through review, revision and approval.
• Keep the project cost workbook current each week: budget, purchase orders, change orders, billing and cash.
• Help build project budgets, including takeoffs of controls equipment, materials and cable lengths.
• Help find and vet local installers: collect bids, licenses and insurance, and compare the bids.
• Track lead times, ship dates and deliveries, keep a rolling three-week look-ahead, and flag threats early.
• Keep RFI and change-order logs, take meeting minutes, track action items, and prepare pay application and change order backup for the general contractor.
• Keep drawings, specifications, addenda and correspondence organized and current.
• Send a one-page status report every Friday: what is bought, late, open, and needs a decision.

Requirements

• 5+ years in construction project coordination, procurement or project engineering, ideally on US MEP, electrical, low-voltage or controls projects.
• BMS and building controls experience is required. The ability to read a points list, a sequence of operation and a controls submittal, and to know the hardware: sensors and transmitters, valves and actuators, DDC controllers and panels, I/O, and controls cable.
• Hands-on use of AI tools, ideally Claude, for drafting, spreadsheets, document review and research, used daily with the output checked.
• Strong Excel: lookups, pivots and clean formulas.
• Hands-on experience with submittals, RFIs and change orders, and the ability to read specs and drawings well enough to do takeoffs and spot conflicts.
• Excellent written English for emailing US general contractors and vendors, and excellent spoken English for phone calls.
• Equipped for remote work: your own computer with two monitors, reliable internet, and a cell phone.

Qualifications

• Estimating experience (takeoffs, pricing and budgets), data center or critical-facility experience, EPMS or DCIM familiarity, BACnet or Modbus integration knowledge, and Procore, Smartsheet or P6 are a plus.

Soft skills

• Follows up until the answer is in hand, and closes every loop.
• Accurate on model numbers, quantities and units.
• Raises problems early, with a proposed fix.

Benefits

• Full time, 100% remote: 40 hours per week, 8 hours a day on Pacific time, starting at 8 or 9 am PT (flexible), Monday to Friday.
• Training and close review from the Procurement Lead for the first two weeks, then daily coordination.

This is a remote position.