Payroll Specialist Sr

Join Our Team and Make a Difference! 

Are you looking for an impactful role where you finish the workday knowing you helped someone? Whether you are part of our care coordination team or play a supporting role, the work our colleagues do every day enables us to collectively reach our mission of getting people the care they need when they need it. By staying committed to our core values of Think Big, Go Fast, Deliver Awe, Win Together and Care Deeply, we can positively impact the lives of the injured workers we serve and get them back to the things that matter most in life.

Salary Range:

This compensation range considers a wide range of factors, including, but not limited to, skill set, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate is not adjusted for geographic differential associated with the location where the position may be filled. At One Call, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case.

What We Provide in Return for Your Commitment to Our Mission 
We offer a vast array of benefits to help support the whole you, including:

• Remote Work: We are a remote-first company, and almost all positions receive the flexibility of working from home.
• Generous Time Off: Besides 8 company holidays and 2 personal days every year, all colleagues receive a minimum of 18 days of paid time off. 
• Comprehensive Benefits Package: Including medical, dental, vision, and pet insurance; 401(k) matching program; and company-paid life insurance and short and long-term disability coverage.
• Supportive Services: Just like our colleagues get injured workers the care they need when they need it, we want to do the same for our colleagues in their time of need. We offer a Colleague Assistance Program that provides free counseling and financial services, and our One Call Foundation, a non-profit arm of our company, provides colleagues financial assistance during times of unexpected hardships.

JOB SUMMARY: 

The Payroll Specialist reporting directly to the Manager Payroll administers the Payroll function for our organization. Our Payroll Specialist should be able to quickly and effectively learn new technology and leverage it for day to day activity while working to personally maintain an extremely high level of data entry accuracy. You will work with internal customers People Team members and other payroll team members to understand our business requirements as well as the configuration of our payroll and timekeeping systems.  

GENERAL DUTIES & RESPONSIBILITIES:  

General Payroll Duties: 75% 

• Collects verifies and stores company payroll data related to our bi-weekly One Call payroll and weekly temp associate payroll in a predetermined and organized fashion. This includes but is not solely limited to: new hires terminations job/pay/schedule changes shift changes direct deposit changes withholding changes and any historical timecard corrections that may be needed. 

• Maintains updates and inputs required information in the timekeeping system. 

• Reviews own data entry and that of payroll peers to ensure data accuracy. 

• Reconciles separate files (expense items imported bonuses commissions etc.) to payroll reports before Payroll Manager commits payroll to run. 

• Prepares and reconciles pre/post payroll reports as needed to ensure accuracy of payroll data transmitted to Payroll vendor and paychecks received by colleagues. 

• Computes wages taxes and deductions as needed. 

• Sets up new state and local tax codes assists with ensuring accurate filings and prepares quarterly and year-end tax adjustments as needed. 

• Interfaces regularly with third party payroll tax and verification of employment vendors. 

• Collaborates with team members in cross-functional payroll learning in order to provide coverage for all payroll processing responsibilities as needed. 

• Supports monthly quarterly and yearly audits and coordinate month-end processing of reports accruals and reconciliations. 

• Provides payroll information by answering questions and requests. 

• Complies with federal state and local legal requirements by studying existing and new legislation; communicates with management on needed actions. 

• Maintains colleague confidence and protects payroll operations by keeping information confidential. 

Administrative: 25% 

• Applies knowledge of One Call’s policies and administrative systems to provide guidance to internal customers with non-routine requests to research entries to recommend procedure changes or to provide individual training. 

• Provides continuous improvement of internal processes to deliver a high-quality value-added product to our internal customers. 

• Acts as an escalation point for resolving more complex colleague issues that may be escalated through the group inboxes 

• Responds to vendor and employee verification of employment requests or requests for wage information as needed. 

• Performs other job-related duties as assigned. 

EDUCATIONAL AND EXPERIENCE REQUIREMENTS: 

Associate’s degree in Accounting or Finance or related program preferred and/or 2-4 years of related and relevant work experience. 

GENERAL KNOWLEDGE SKILLS & ABILITIES: 

• Must have firsthand experience with UltiPro Payroll and/or Kronos timekeeping (UltiPro is now called UKG). 

• Must be an active and knowledgeable excel user: VLOOKUP pivot tables formulas functions etc. are excel skills that are used daily in this position.  

• Must be self-sufficient capable of both following direction but also able to think critically to problem solve “outside the box” if the situation warrants it. 

• Must have working knowledge of federal and state tax or other regulatory changes that could impact payroll. 

• Performs work under general supervision. 

• Handles moderately complex issues and problems referring more complex issues on to higher-level peers with as must research done as possible to aid in faster resolution. 

• Must demonstrate the ability to maintain confidentiality. 

PHYSICAL/EMOTIONAL DEMANDS & WORK ENVIRONMENT: 

• For roles located in office or home settings; this job is primarily sedentary and may involve repetitive motions. The colleague is regularly required to sit use hands and fingers speak and hear. 

• The colleague is occasionally required to stand walk and lift objects (up to 10 lbs. weight; up to 4 ft. height).  

• Specific vision abilities required by this job include ability to see things from a close distance and ability to adjust focus. 

• The in-office work environment utilizes florescent lighting; noise level is moderate. 

• The emotional demand of the job may cause undue stress from but not limited to regular weekly/bi-weekly/quarterly/year end deadlines and a moderate/heavy workload. 

• Reasonable accommodations will be individually assessed and possibly made to enable individuals with disabilities to perform the essential functions of the position.  

• Please be advised the job description is subject to change at any time.