Legal Assistant - Personal Injury Practice

VirtueStaff is seeking a detail-oriented Legal Assistant to support a fast-paced personal injury law firm. This role handles essential pre-litigation and litigation support workflows, including client intake, requesting medical records and bills, drafting routine motions, managing court and attorney calendars, and preparing comprehensive demand packages. The assistant will maintain consistent communication with clients, insurance adjusters, and medical providers to ensure cases progress efficiently toward resolution.

Responsibilities

• Coordinate client onboarding, manage incoming emails, and handle scheduling for meetings, depositions, and hearings.
• Draft and file routine motions, pleadings, and legal correspondence for attorney review.
• Request, track, and organize medical records, billing statements, police reports, and insurance documents.
• Assist with assembling demand packages, including treatment summaries, records, bills, and supporting evidence.
• Communicate with insurance adjusters, medical providers, and lien holders regarding case documentation and verification.
• Track client treatment status and maintain consistent communication regarding appointments and case progress.
• Monitor litigation deadlines, statutes of limitation, and court appearances.
• Prepare settlement documentation, collect final lien figures, and assist with closing paperwork under attorney supervision.
• Maintain accurate case notes and organized electronic records within the firm's practice management software.

Requirements

• Proven experience working as a Legal Assistant within a personal injury law firm, with a strong grasp of pre-litigation workflows.
• Demonstrated experience handling medical record retrieval, billing documentation, and demand package preparation.
• Hands-on proficiency with Microsoft Office 365, Adobe Acrobat, and DocuSign.
• Familiarity with legal practice management platforms such as MyCase, LawPay, Filevine, CASEpeer, or Clio.
• Excellent written and verbal English communication skills and strong telephone etiquette.
• High organizational capability, attention to detail, and discretion when handling confidential medical and legal records.

Benefits

• Work From Home
• Performance Bonus