Leave of Absence and Benefits Analyst - Remote

Overview

The Leave of Absence and Benefits Analyst is responsible for administering and managing all aspects of employee leaves of absence, ensuring compliance with federal, state, and local leave laws while providing exceptional customer service to employees, managers, HR partners, and business leaders. This role serves as the primary point of contact for leave-related matters and coordinates with internal departments, benefits, Human Resources, payroll, and third-party vendors to ensure accurate administration of leave programs, disability benefits, and return-to-work processes and assists with additional daily benefit needs and processes as needed.

At this time, US Anesthesia Partners does not hire candidates residing in California, Hawaii, or Alaska.

The base pay estimate for this role is $60,800 - $103,400 annually. The final offer will depend on the skills, experience, and qualifications of the selected candidate. This range is for base pay only and does not include bonuses or other compensation. This position is eligible for an annual bonus. Bonuses are not guaranteed and are awarded based on company and individual performance.

Job Highlights

ESSENTIAL DUTIES AND RESPONSIBILITIES: (The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation)

• Administer and manage leaves of absence, including Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), state family and medical leave programs, military leave, personal leave, sick and safe leave, and company-specific leave programs.
• Notify employees of FMLA rights, responsibilities, eligibility, and required documentation; provide notification to managers regarding leave approvals, extensions, denials, return-to-work dates, and next-step requirements.
• Educate and counsel employees on all aspects of leave of absence programs, policies, procedures, and benefits implications; Educate and counsel managers, HR partners, and business leaders on leave-related policies, procedures, and compliance requirements.
• Coordinate and manage complex leave cases involving multiple stakeholders and overlapping leave programs using both Workday and FreshService systems.
• Maintain accurate leave documentation and records in accordance with company policies and regulatory requirements; Monitor leave durations, certification deadlines, and return-to-work processes.
• Provide monthly leave reporting to HR Business Partners.
• Interpret and administer federal, state, and local leave regulations across multiple states.
• Provide guidance regarding state and city family and medical leave laws, paid family leave programs, and disability regulations and ensure compliance with FMLA, ADA, USERRA, state leave laws, paid family leave programs, and company policies.
• Research and communicate legislative and regulatory changes impacting leave administration and maintain knowledge of both fully insured and self-insured benefit plans and related leave implications.
• Calculate Short-Term Disability (STD) payments for MSO, RCM, and Corporate employees.
• Receive and review state-paid leave computation notices and calculate benefit offsets based on state-paid benefits compared to company-provided salary continuation programs.
• Perform payroll and leave-related calculations for self-funded disability plans and salary continuation programs.
• Manage employees benefit premium collections during unpaid leaves, including self-funded payment calculations including arrears process and coordinate with Payroll to ensure accurate leave coding, benefit deductions, and disability payment processing.
• Support continuation of benefits during leave, including health, welfare, and retirement plan considerations.
• Administer PTO tracking and coordinate leave integration with paid time off programs; maintain employee leave records and transactions within Workday and FreshService and other leave administration systems and generate leave reports, audits, metrics, and compliance documentation.
• Engage in general benefit processes, as needed, and support USAP policies and practices for the enterprise and applicable platform process.
• Perform other duties in support of Total Rewards where process overlap may impact benefit functions to ensure compliance and a positive employee experience.

Qualifications

Knowledge/Skills/Abilities (KSAs):

• Bachelor’s degree in human resources, Business Administration, or related field preferred; equivalent combination of education and experience will be considered.
• Minimum of 3-5 years of experience administering leave of absence programs, disability benefits, and employee benefits, working with multi-state leave programs and regulatory requirements, calculating disability benefits, salary continuation, and leave-related payroll transactions, working with fully insured and self-insured benefit plans, and coordinating with third-party leave and disability vendors.
• Experience using Workday HRIS and leave management systems.
• Strong knowledge of FMLA, ADA, state leave laws, paid family leave programs, and related employment regulations.
• Working knowledge of employee benefits, benefit eligibility, and leave-related benefit administration.
• Knowledge of PTO administration and leave integration practices.
• Ability to interpret complex leave laws and apply them in a practical business environment.
• Strong analytical and mathematical skills with the ability to perform disability, payroll, and leave calculations.
• Excellent communication and customer service skills with the ability to counsel employees and leaders on sensitive situations.
• Ability to manage confidential information with discretion and professionalism.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective problem-solving skills and the ability to navigate complex employee relations and leave scenarios. 

*The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Occasional Standing
• Occasional Walking
• Frequent Sitting
• Frequent hand, finger movement
• Use office equipment (in office or remote)
• Communicate verbally and in writing

US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors.