HR & Operations Coordinator

This is a remote position.

HR & Operations Coordinator

The Healthy Back Institute  |  Remote  |  Part-Time  |  Temp to Hire

$20-25/hour  · Part-Time, 10-15 hours/week  ·  W2 (temp-to-hire)

About Us

The Healthy Back Institute (HBI) is a remote, direct-to-consumer health and wellness company relentlessly focused on helping people live pain free lives. For over 20 years we have served millions of customers with natural products, programs, and education, backed by a team that believes in our core values of Freedom, Love, Team, Growth, Excellence, and Courage.

The Role

We are looking for a seasoned, highly organized administrative professional to be the right hand to our Business Operations Manager. You will own the administrative and coordination work that keeps a remote leadership team running: executive calendars, meeting agendas and follow-ups, recruiting coordination, and the recurring operational tasks that have to happen on time every week and month.

This is a tightly scoped, part-time role built for someone who has already had a full career in executive support, HR administration, or business operations and now wants meaningful work on a predictable, part-time schedule. You will work from a defined task sheet of recurring and one-time responsibilities, and within that scope we need someone who takes it and owns it.

Schedule: up to 15 hours per week within a defined availability window of Monday to Friday, 12:00 PM to 3:00 PM CST. New hires begin at approximately 10 hours per week during a 60 to 90 day trial period and ramp up based on performance.

You will report directly to our Business Operations Manager, who leads People Operations, Talent Acquisition, and cross-functional business operations for HBI. You will work closely with our COO and department leads across Customer Success, Marketing, Finance, and Technology, and you will be a trusted point of contact for candidates, contractors, and team members.

What You'll Own

• Executive Calendar & Meeting Operations
  

• Manage the Business Operations Manager's calendar and coordinate scheduling for leadership meetings and candidate interviews
  

• Build and distribute executive meeting agendas; track action items and ensure open items roll over to the next meeting
  

• Maintain the company meeting cadence sheet and keep recurring meetings accurate and current
  

• Recruiting Coordination
  

• Schedule phone screens and interviews across candidates, hiring managers, and leadership, including debrief buffer time
  

• Keep the candidate pipeline organized and up to date; send confirmations, reminders, and follow-ups
  

• Prepare interview logistics and materials so hiring managers walk in ready
  

• HR & People Operations Administration
  

• Support onboarding and offboarding logistics (accounts, documents, checklists, welcome and exit coordination)
  

• Maintain employee and contractor records and tracking sheets, including contract dates, tax forms, and renewal reminders
  

• Keep HR documentation, templates, and process docs organized and current
  

• Recurring Business Operations Tasks
  

• Execute a defined set of weekly and monthly tasks on schedule without prompting
  

• Provide basic administrative support: document formatting, spreadsheet upkeep, vendor and contractor coordination, expense and invoice tracking
  

• Flag issues, blockers, and items needing a decision before they become urgent
  

• Opportunities and challenges you'll be excited to help us with:
  

• Building the recurring task and cadence system that keeps a growing remote leadership team aligned
  

• Creating a clean, reliable candidate experience as we hire for several key roles
  

• Bringing order and consistency to HR and contractor records across the company
  

Requirements

Required

• 5+ years of professional experience in executive administration, HR administration or coordination, or office and business operations
  

• A track record of owning a calendar, a meeting cadence, or an administrative process end to end
  

• Strong written communication and the ability to keep multiple people and timelines organized
  

• Proficiency with Google Workspace, Slack, and spreadsheets, and the ability to pick up new tools quickly
  

• Reliable availability during the defined Central Time schedule
  

• The ability to pass a background check
  

Nice to Have

• HR assistant or HR generalist experience is a plus
  

• Recruiting coordination or applicant tracking system experience is a plus
  

• Experience supporting a remote or e-commerce company is a plus
  

Benefits

You'll join a remote, team-centered company that is relentlessly focused on helping people live pain free lives, working alongside talented, supportive people who share our core values of Freedom, Love, Team, Growth, Excellence, and Courage. This role offers predictable part-time hours, a defined availability window, clear scope with real ownership, and a discount on HBI products (full benefits are available to full-time employees only).

If you have built your career keeping executives organized and operations running smoothly, and want a part-time role where you own the details and your work is truly relied on, we would love to hear from you.