Fleet Quoting Associate

Overview

Join Our Team at Wheels Up

At Wheels Up, we're proud to be a global leader in on-demand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines – we are committed to making private air travel safe, reliable, and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators, we offer our customers access to the right aircraft for their needs and the ability to fly on their terms.

And it doesn’t stop at private flights. Wheels Up also provides freight services, safety and security solutions, and managed services to individuals, businesses, government agencies, and more. Regardless of how, when or where you want to fly, our mission is simple; deliver a premium, personalized aviation experience for every customer.

Role Overview: What You’ll Be Doing

Wheels Up is seeking a Fleet Quoting Associate to join our dedicated private aviation team. This role supports our mission to make private aviation more accessible through innovative technology, products, and service offerings. Fleet Quoting focuses on capturing demand outside traditional membership programs by pricing and selling fleet opportunities effectively. This position may be remote or based in our New York City, NY or Chamblee, GA offices. 

Responsibilities

Your Key Responsibilities (Essential Functions) 

• Meet team KPIs for utilization, efficiency, and revenue, while understanding how each decision affects those metrics. 
• Understand flight-level costs and network revenue models. 
• Maintain a strong understanding of booked demand to identify complementary selling opportunities. 
• Target demand that supports the operational and commercial needs of each day. 
• Monitor special events that may drive demand to specific airports or regions. 
• Recognize seasonal travel patterns by geography and cabin class. 
• Be prepared to justify pricing decisions clearly and confidently. 
• Stay closely aligned with Scheduling and Operations to confirm feasibility and support successful trip execution. 
• Manage multiple trip inquiries at once. 
• Build and maintain strong relationships with clients and brokers. 
• Respond to charter-related calls and emails promptly and accurately. 
• Understand and explain the terms and conditions of the Wheels Up charter contract. 
• Maintain current knowledge of the Wheels Up fleet and product offerings. 
• Complete other duties or special projects as assigned by the VP of Wholesale or higher authority. 

What Success Looks Like 

• Filling high-value fleet gaps 
• Selling profitable wholesale trips 
• Maintaining disciplined pricing 
• Reducing empty-leg exposure 
• Responding quickly to inbound quote requests 
• Following up on as many quotes as possible 
• Strengthening broker relationships 
• Protecting peak days and premium inventory 

Qualifications

What You Bring to the Table: Education & Certification Requirements 

We’re looking for someone with the right mix of experience, analytical skill, relationship-building ability, and passion for private aviation. 

• Previous charter sales or related charter experience 
• Strong knowledge of aircraft performance capabilities 
• Ability to calculate trip revenue, cost, margin, margin percentage, hourly rate, and complex network scenarios 
• Awareness of how KPIs should inform decision-making 
• A problem-solving mindset and willingness to adapt quickly as conditions change 
• Excellent interpersonal skills and the ability to work effectively in a team environment 
• Proficiency with Teams, Excel, Avinode, and Outlook 
• Creative approach to problem resolution 
• Ability to work a flexible schedule, including holidays, weekends, and evenings as needed 
• Availability for a likely Wednesday-to-Saturday or Friday-to-Monday schedule 
• Ability to build and maintain long-term relationships with internal and external customers 

The Extras We Value (Preferred Requirements) 

The following qualifications are not required, but would help a candidate stand out: 

• Bachelor's degree 
• Aviation experience 

What We Offer

Salary Range & Benefits

At Wheels Up, we believe in fair compensation based on experience, skills, and qualifications. The yearly compensation for this role ranges from $65,000 - $85,000, depending on a variety of factors. We don’t typically start individuals at the top of the salary range; your place within the range is based on what you bring to the table. Additionally, you will be eligible for an incentive program (commission), which rewards individual and organizational performance.

We also offer a range of benefits designed to support your well-being and personal life, including:

• Tuition Reimbursement
• Competitive 401(k)
• Comprehensive Medical, Dental, and Vision Insurance
• Complimentary access to mental health and wellness counseling through Spring Health
• Financial planning assistance
• A variety of additional programs and services in support of your total well-being

Everyone is welcome here

Each of us is unique, and that’s what makes us amazing. We believe there’s power in bringing people with different backgrounds, points of view and life experiences together. So, bring yourself and your best ideas.

Wheels Up is committed to a policy of equal employment opportunity for applicants and employees. It is our policy to apply recruiting, hiring, training, promotion, compensation and professional development practices and make all other employment decisions without regard to actual or perceived race, color, religion, sex, national origin, age, disability, pregnancy status, genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.

Because when we feel safe and comfortable being ourselves, there’s no limit to what we can achieve.

Need Accommodations?

If you have a disability or are a disabled veteran and need assistance with applying, please reach out to us at hr@wheelsup.com. Simply include “Accommodation Request” in the subject line so we can quickly address your needs.

We look forward to learning more about you and how you can contribute to the Wheels Up journey!