Executive Operations & AI - CEO Right Hand

We’re looking for a highly proactive Operations professional who can become a true right hand to leadership.

This role is for someone who understands how a business operates, keeps priorities and projects moving, solves problems proactively, and creates structure where needed. You’ll work closely with leadership to coordinate workflows, manage follow-ups and deadlines, improve internal processes, and make sure important tasks don’t fall through the cracks.

This is not a traditional Virtual Assistant role. We’re looking for someone who takes ownership, thinks ahead, and can turn high-level or sometimes unclear requests into organized next steps and execution.

Key Responsibilities:

• Coordinate day-to-day operations, projects, priorities, and deadlines.
• Work closely with founders and executives to keep key initiatives moving.
• Track action items, follow-ups, deliverables, and outstanding decisions.
• Build, document, and improve workflows, processes, and SOPs.
• Identify operational bottlenecks and implement practical solutions.
• Maintain CRMs, project management tools, databases, and internal documentation.
• Coordinate with team members, clients, vendors, and other stakeholders.
• Support executive priorities, meetings, research, calendar, and communications when needed.
• Use AI and automation tools to improve productivity and reduce repetitive work.
• Research problems independently and bring possible solutions.
• Support other areas of the business as needed, including client operations, marketing operations, finance/admin, and internal projects.

Requirements

• Experience in Business Operations, Executive Operations, Project Coordination, Process Improvement, or a similar role.

• Strong ownership mentality with the ability to work independently and proactively.

• Experience working directly with founders, CEOs, executives, or senior leadership is highly valued.

• Excellent organization, prioritization, and follow-through.

• Experience building or improving workflows, SOPs, and internal processes.

• Comfortable managing multiple projects and changing priorities.

• Tech-savvy and able to learn new tools quickly.

• Experience using AI tools such as ChatGPT, Claude, Gemini, or similar in day-to-day work.

• Experience with Zapier, Make, n8n, AI agents, or other automation tools is a strong plus.

• Familiarity with Notion, ClickUp, Monday.com, Asana, Airtable, HubSpot, or similar platforms.

• Professional written and spoken English (C1/C2).

• Experience working remotely with U.S.-based teams is a plus.

Benefits

• Compensation: $1,200–$1,500 USD/month, depending on experience.

• 100% remote position.

• Full-time contractor opportunity.

• Work directly with U.S.-based businesses and leadership teams.

• Opportunity to take real ownership and have a direct impact on business operations.

• Exposure to AI, automation, and modern business systems.

• 10 PTO days per year.

• 3 sick days per year.

• 6 U.S. federal holidays.