Executive Assistant (Job ID: SHARIC1EA)

IMPORTANT - Watch this quick Loom video on how to get hired:
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

 

EXECUTIVE ASSISTANT 💼

🆔 Job ID: SHARIC1EA
🏢 Industry: Business Consulting / Executive Coaching
🌎 Location: LATAM / South Africa
🕒 Job Status: Full Time (40 to 45 hours per week)
⏰ Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (Alaska Time - AKDT) – Flexible
Daily availability/overlap during US Eastern Time (EST) afternoon hours for tag-ups, live support, and prompt text communication.
💰 Salary: $1,900 to $2,100 per month
🚀 Target Start Date: ASAP
 

About the Client:

Our client is a fast-growing consulting and coaching firm dedicated to helping construction and trade business owners scale profitably. The business focuses on profit acceleration, operational training, and empowering trade clients to document their own business processes.

Founded by a former accountant with a deep passion for financial precision and clear metrics, the firm runs a lean, high-output operation that is heavily automated using GoHighLevel (GHL). Beyond core consulting, the business maintains a strong digital footprint with an active newsletter, a popular YouTube presence, and a short-form podcast.

About the Role:

We are seeking a proactive, sharp, and highly trustworthy Executive Assistant & Right Hand to partner directly with the Founder. This is not a passive task-execution role—it is a fractional co-pilot opportunity for someone who naturally looks for ways to relieve executive burden, optimize operational bottlenecks, and challenge the status quo.

You will step into daily operations to take full control of CRM management, media distribution logistics, inbox triage, lead follow-up, and process documentation. Your ultimate goal is to act as the Founder's "hip-to-hip" operational partner—helping identify low-leverage tasks to delegate, building clean SOPs, and becoming an indispensable partner in the firm's growth.

How Success is Measured

This role is measured by how effectively you reduce the Founder's workload, protect their time, and proactively identify additional responsibilities you can take ownership of as trust is established.

Key Responsibilities

1. Core Executive Support & Project Coordination

• Executive Priority Management: Own and maintain the Founder’s priorities and task list, ensuring important initiatives stay on track and nothing falls through the cracks.
• Project & Team Coordination: Proactively track ongoing projects, vendors, and team initiatives, following up with the appropriate people to keep everything moving without the Founder having to manage the follow-up.
• Inbox Triage & Relationship Management: Filter, prioritize, and manage the Founder’s inbox, ensuring high-value client communication and urgent requests never slip through the cracks.
• Pre-Meeting Client Briefings: Conduct light research on upcoming client meetings to prepare background context and portfolios so the Founder is always prepared.
• Travel Logistics: Assist in coordinating and booking travel arrangements for conventions, industry events, and client trips.
• Delegation Mapping: Work closely with the Founder to spot low-leverage tasks they are holding onto and systematically build processes to take them off their plate.

2. CRM Management, Lead Nurture & SOPs

• GoHighLevel (GHL) Administration: Maintain and monitor GHL workflows, contact pipelines, scheduling calendars, and broadcast messaging.
• Proactive Lead Nurture & Human Touch: Perform manual, personal touchpoints with past leads (e.g., re-engaging "not right now" leads) and send personalized hellos to confirm upcoming calls outside standard automations.
• Internal SOP Development: Create, refine, and maintain clean operational SOPs for your role and overall firm operations.
• Client SOP Development (Future Growth): Assist in drafting and organizing operational SOP templates for coaching clients as the firm expands.

3. Media, Newsletter & Content Coordination

• Social Media & Video Logistics: Organize assets, write brand-aligned descriptions, and schedule post distribution across YouTube, podcast platforms, and social channels (content creation/recording is handled by the Founder).
• Newsletter & Announcements: Draft, format, and broadcast client newsletters, announcements, and touchpoint updates.

This role is designed to evolve. As trust builds and you and the Founder get to know each other's workflows and skill sets, additional high-impact responsibilities will naturally be handed off to you.

Qualifications & Skills

• Experience: 3+ years as an EA, Operations Assistant, or Right Hand supporting business owners/executives.
• Industry Familiarity: Prior experience or strong comfort working within construction, trades, or male-dominated business environments is highly preferred.
• Software Familiarity:
  • GoHighLevel (GHL) or similar complex CRM environments.
  • Project management tools (Asana, ClickUp, Notion, etc.).
  • YouTube Studio, podcast hosting platforms, and social media schedulers.
• Language & Communication: Exceptional, fluid written and verbal English skills (C2/Native-level) with strong conversational clarity and seamless communication.
• Schedule Alignment: Daily availability/overlap during US Eastern Time (EST) afternoon hours for tag-ups, live support, and prompt text communication.

Who You Are (The Non-Negotiables)

• Driven & Self-Directed: You do not need to be babysat. You take an idea, run with it, and proactively check in with updates, next steps, and solutions.
• Thick-Skinned & Direct: You thrive working with a "straight-shooter" founder who is kind, firm, and transparent. You view direct feedback as a tool for growth and love challenging the founder when something is missed or can be improved ("Actually, you forgot X" or "Why are you doing that?").
• Proactive & Resourceful: You wake up asking, "What can I take off the Founder’s plate today?" You actively help identify delegation bottlenecks.
• Human-First, AI-Powered: You leverage AI tools to move faster, but understand that an authentic human touch is essential for building real client trust and nurturing leads.
• Systems & Detail-Minded: You naturally document process steps and take pride in creating structure out of unstructured tasks.