Executive Assistant, General Counsel

 Published 8 days ago
    
 United States
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As an Executive Assistant to the General Counsel, you’ll be responsible for keeping the Legal team organized, helping them focus on scaling for growth, and fine-tuning our product offerings. In this role, you’ll be directly supporting the General Counsel to strategically manage day-to-day administrative and operational needs, while also working closely with the Legal leadership team and cross-functionally with the broader G&A Orgs and stakeholders across Figma.

This is a full-time role that can be held from one of our US hubs or remotely in the United States.

What you'll do at Figma:

  • Manage calendars, meetings, business travel arrangements, expenses, and inbox management
  • Act as a delegate for the General Counsel, signing off on expenses, PO approvals, and various other tools as needed, with careful attention to internal policy
  • Identify areas to optimize Legal Leadership’s time and make recommendations regarding time management, prioritization, and business needs
  • Drive leadership meetings by organizing the agenda, taking notes, and moving relevant action items forward
  • Lead large-scale planning for monthly and quarterly meetings, coordinating content and slides
  • Coordinate in-person leadership offsites, including working with external venues and internal stakeholders
  • Prepare and/or build materials for the General Counsel within Figma and FigJam
  • Identify opportunities for process optimization throughout team and company processes
  • Partner with internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
  • Ad hoc project management

We’d love to hear from you if you have:

  • 6+ years of experience in an administrative or support role
  • Supported teams of 30+ people
  • Experience working in a fast-paced environment and can adapt quickly to changing demands
  • Expertise in prioritizing and anticipating team needs
  • A history of trust, reliability, and maintaining confidentiality
  • Expert communication skills and can communicate with a wide range of internal and external stakeholders in person, virtually, and over email
  • Are thoughtful and promote inclusivity

While it’s not required, it’s an added plus if you also have:

  • An affinity for Figma and a curiosity about becoming an expert in our product
  • Previous experience with Legal and/or G&A teams
  • A desire to be a strategic thought partner

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