Executive Assistant

About Frontier

Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully-remote, 380-person company that has most of our team in India and the Philippines. A few years ago Fresh Prints started helping other fast-growing companies build their teams. We got so good at it that we decided to spin out a new company to focus exclusively on that and call it Frontier.

Here at Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people, and we place them in the best companies. We have placed over 800 hires across 50 different US-based startups and high-growth companies. 

About the Client

Ninefold Marketing is an independent, direct-to-consumer door-to-door sales organization built on over 20 years of field experience. Operating nationwide, Ninefold provides the training, community, and operational infrastructure to scale sales offices and develop reps from field sales into business owners. Built around a culture of continuous leadership, high performance, and long-term wealth building, Ninefold equips its sales teams with the mindset, habits, and execution systems needed to dominate nationwide markets.

About the Role

We are seeking a proactive, highly organized, and resourceful Executive Assistant to provide direct operational and administrative support to the President of Sales. In this position, you will serve as the President’s operational right-hand, managing complex calendars across multiple time zones, triaging high-priority communications, tracking key deliverables across national sales offices, and executing special administrative projects. The ideal candidate thrives in a fast-paced sales environment and excels at maintaining seamless organization for C-level leadership.

Key Responsibilities

• Proactively manage executive calendars, coordinate internal and external meetings across multiple US time zones, and handle scheduling logistics.
• Screen, organize, and prioritize executive inboxes; draft professional correspondence and ensure urgent operational matters are addressed immediately.
• Prepare meeting agendas, compile background documentation, record clear action items during alignment calls, and follow up with team leads to drive accountability.
• Oversee executive administrative initiatives, keeping key deliverables on track and ensuring operational milestones are met across different locations.
• Draft, edit, and audit executive presentations, operational reports, tracking spreadsheets, and company-wide memos.

Qualifications & Requirements

• Experience as an Executive Assistant, Senior Administrative Specialist, or Operations Assistant supporting C-level or senior executive leadership in fast-paced environments.
• Exceptional written and verbal English skills with strong proofreading instincts and professional composure.
• Self-motivated and detail-oriented with proven problem-solving abilities ~ able to anticipate executive needs before they arise.
• Skilled in Google Workspace, Microsoft Office (Excel, Word, PowerPoint), and project management tools (Asana, ClickUp, Trello, or Slack).
• Ability to work full-time during US business hours (MDT)