Executive Assistant
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AI Summary
Provide high-level administrative support to approximately eight executives, including complex calendar and travel management. Act as a trusted partner to the Executive Leadership Team and provide backup support for the CEO's office.
At Varicent, we’re not just transforming the Sales Performance Management (SPM) market—we’re redefining how organizations achieve revenue success. Our cutting-edge SaaS solutions empower revenue leaders globally to design smarter go-to-market strategies, maximize seller performance, and unlock untapped potential. Varicent stands at the forefront of innovation, celebrated as a market leader in the 2025 Forrester Wave Report for SPM, 2023 Ventana Research Revenue Performance Management (RPM) Value Index, Gartner Peer Insights, 2024 Gartner SPM Market Guide, and G2. Our solutions are trusted by a diverse range of global industry leaders like T-Mobile, ServiceNow, Wawanesa Bank, Shaw Industries, Moody's, Stryker and hundreds more. Here’s why you’ll thrive at Varicent:
- Innovate with Purpose: Build impactful solutions for customers worldwide.
- Join Excellence: Work in a diverse, collaborative, and innovative team.
- Shape the Future: Lead in redefining revenue optimization.
- Grow Together: Unlock your potential in a supportive environment.
Join us at Varicent—where your talent and ambition meet limitless opportunities for success!
About the Role
We're looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the Executive Leadership Team. In this role, you'll manage day-to-day operations for approximately 8 executives, including scheduling, travel, and expenses, while also providing backup support to the CEO's office.
This role is ideal for someone who enjoys executive support as a long-term career path and takes pride in being a trusted partner to senior leaders. Success in this role requires strong judgment, adaptability, and the ability to confidently manage competing priorities in a fast-paced environment.
What You'll Do
- Manage complex calendars across multiple time zones
- Coordinate internal and external meetings, ensuring alignment across stakeholders
- Plan and execute domestic and international travel end-to-end
- Prepare and track expense reports in partnership with Finance
- Provide backup support for the CEO's office during peak periods
- Support executive meetings, off-sites, and team events
- Draft professional communication (email, Slack) and handle sensitive information with discretion
- Adapt your support style to meet the preferences and working styles of different executives
- Exercise judgment and make recommendations when priorities compete or information is incomplete
- Identify and improve processes to make executive support more efficient
What You Bring
- 7+ years of experience in executive or administrative support
- Experience supporting multiple senior stakeholders simultaneously in a fast-paced environment
- Strong organizational skills and exceptional attention to detail
- Ability to prioritize and manage competing demands with minimal oversight
- Excellent written and verbal communication skills
- Experience with tools such as Outlook and expense management systems (e.g., Concur)
- Strong judgment and discretion when handling confidential information
- Ability to adapt to different executive working styles and preferences
- Comfort operating in situations where priorities may shift and information may be incomplete
- Flexibility to support occasional urgent travel or executive-related matters outside of standard business hours
- A proactive mindset—you don't wait to be asked
- Interest in building a long-term career within executive support, executive operations, or administration
What Success Looks Like
- Quickly build trust with executives and manage their day-to-day operations independently
- Anticipate conflicts, identify risks, and solve problems before they escalate
- Deliver high-quality, accurate work with minimal oversight
- Become a trusted partner who understands executive preferences and adapts support styles to maximize executive effectiveness
- Contribute to improving and scaling executive support processes as the organization grows
Why Join Us
This is a high-impact role where you'll work closely with senior leaders across multiple regions and play a key role in keeping executive operations running smoothly. For professionals who enjoy executive support and operational excellence, this role offers the opportunity to deepen their expertise, build trusted executive partnerships, and make a meaningful impact in a global organization.
You'll be part of a fast-paced, collaborative, and global environment with strong exposure to executive-level decision-making.
For this role, the estimated annual base salary range is between ₡ 14,360,800.00 - ₡ 18,846,200.00. In addition to base salary, our compensation package may include bonuses, commissions for eligible sales roles, and a comprehensive benefits package. The actual base salary will vary based on factors including individual qualifications and market data, as objectively assessed during the interview process.
Benefits
- Market Leading Compensation Package
- Wellness Programs to Support Health and Wellbeing
- Working with the latest tools and technologies in a fast-paced environment
- Remote Work Flexibility
- Comprehensive Employee Insurance Coverage: Medical, Dental, Vision, Life Insurance
- Annual Time Off in accordance with applicable legislative requirements
- Global Connected Culture: Hubs in Romania, UK, US, Canada
- Dynamic Work Culture: Thrive in our innovative and multicultural environment
- Grow with Us: Continuous development opportunities
Varicent is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require accommodation at any time during the recruitment process please email accomodations@varicent.com
Varicent is also committed to compliance with all fair employment practices regarding citizenship and immigration status. By applying for a position at Varicent and/or by using this portal, you declare and confirm that you have read and agree to our Job Applicant Privacy Notice and that the information provided by you as part of your application is true and complete and includes no misrepresentation or material omission of fact
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