Executive Administrative Assistant

TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers’ compensation insurance. 

TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If you’re passionate about innovation and making an impact on the large SMB market, come join us as we power our clients’ business success with extraordinary HR.

Don't meet every single requirement? Studies have shown that many potential applicants discourage themselves from applying to jobs unless they meet every single requirement. TriNet always strives to hire the most qualified candidate for a particular role, ensuring we deliver outstanding results for our small and medium-size customers. So if you're excited about this role but your past experience doesn't align perfectly with every single qualification in the job description, nobody’s perfect – and we encourage you to apply. You may just be the right candidate for this or other roles. 
 

A Brief Overview

The Executive Administrative Assistant is responsible for providing executive support for 2-3 Vice President level leaders reporting onsite in Atlanta. The EA will serve as the primary point of contact for internal and external interactions on all matters pertaining to the support of these leaders by being responsible for handling a wide variety of often confidential administrative tasks including but not limited to calendar management, communications, meetings, presentations, travel coordination, preparation of expense reports, etc. 

What you will do 

• General administrative work: distribution of mail, calendar scheduling/maintenance, meeting coordination, expense reporting and travel coordination for the assigned VP’s.

• Assist leaders with handling email to ensure timely approvals of invoices, requisitions, escalations, urgent matters, etc.

• Proactively manage outstanding action items to ensure responsiveness and follow through on commitments / asks

• Prepare agenda and attend ongoing staff meetings, act as scribe and track action items.

• Interact extensively with the senior management team and their executive assistants.

• Assist other leaders within the VP’s organization on a limited basis as needed and directed by organization VP.

• Provide back-up for other EAs as needed.

• Performs other duties as assigned

• Complies with all policies and standards

Education Qualifications

• Bachelor's Degree and/or related work experience preferred

Experience Qualifications

• Typically 4+ years experience in a similar or related role required

• Experience in a public company preferred

Skills and Abilities

• High level of discretionary judgment and confidentiality

• Ability to take ownership and have consistent, accurate follow through to completion

• Superb attention to detail

• Proficient in MS Office, especially Outlook, Excel, Power Point and One Note.

• Strong prioritization for accomplishing tasks, both assigned and self-discovered

• Ability to think creatively, seeing the big picture and the steps needed to get there

• Confidence in booking all aspects of demanding Executive travel

• Experience with event and meeting planning and coordination for various activities, including dinners, catering and offsite meetings

• Experience working with an executive who may not be in the same office

• Excellent verbal and written communication skills

• Ability to communicate with employees at all levels of the organization

• A demonstrated dedication to high professional ethical standards and a diverse workplace

• Ability to adapt to a fast paced continually changing business and work environment while managing multiple priorities

Travel Requirements 
Some overtime may be required as projects dictate. Travel infrequent. 

Work Environment

• Work in clean, pleasant, and comfortable home, office or remote as applicable. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. Position may be considered remote and require reliable and consistent internet service.

The preferred location for this role is Atlanta, GA, and the salary range for this location is $30.58 to $51.56.  All qualified external applicants will be considered for an in-office role, based in Atlanta.  All qualified internal candidates are encouraged to apply and consider relocation to Atlanta and may be considered for remote hire at the company’s discretion. The candidate’s final salary offer will be based on the candidate’s skills, education, work location and experience. 

A candidate’s compensation may also include bonuses consistent with TriNet’s corporate bonus plan. 

Additionally, subject to applicable eligibility requirements, TriNet offers permanent full-time employees a variety of benefits including medical, dental, and vision plans, life and disability insurance, a 401(K) savings plan, an employee stock purchase plan, eleven (11) Company observed holidays, PTO and a comprehensive leave program.  Please click the following link for detailed information about our benefits offerings:  https://www.trinet.com/documents/blt5b61a1040aae1904  

Please Note: TriNet reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.

TriNet is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical conditions), age, veteran status or other legally protected characteristics. Any applicant with a mental or physical disability who requires accommodation during the application process should contact recruiting@trinet.com  to request such accommodation.