Orgenesis is seeking a highly organized, detail-oriented, and analytical Data Processing Clerk to support data entry, record management, data verification, and administrative operations across the organization. This role is responsible for maintaining the accuracy, integrity, and confidentiality of business, clinical, operational, and research-related data within company systems.

The Data Processing Clerk will play a critical role in supporting Orgenesis' mission of advancing cell and gene therapy solutions through its global POCare™ platform by ensuring timely and accurate processing of information across multiple departments, including Clinical Operations, Research, Finance, Human Resources, and Business Operations.

The ideal candidate possesses exceptional attention to detail, strong organizational skills, and the ability to manage large volumes of information in a fast-paced and highly regulated environment.

Essential Responsibilities

Data Entry & Processing

• Enter, update, verify, and maintain data in company databases, spreadsheets, and enterprise systems.
• Review source documents and records for completeness and accuracy before data entry.
• Process large volumes of information while maintaining high levels of accuracy.
• Verify data consistency and identify discrepancies or errors.
• Ensure timely completion of assigned data processing tasks.

Data Quality Assurance

• Conduct routine audits and quality checks on entered data.
• Identify and correct inaccuracies, duplicate records, and incomplete information.
• Maintain data integrity across multiple systems and platforms.
• Follow established data validation procedures and quality standards.
• Assist in developing process improvements for data accuracy and efficiency.

Records Management

• Organize, maintain, and archive electronic and physical records as required.
• Retrieve and update records upon request from authorized personnel.
• Ensure proper document retention and record management procedures are followed.
• Support document indexing, classification, and filing activities.
• Maintain organized and accessible record systems.

Administrative Support

• Assist departments with data-related administrative tasks.
• Generate reports, spreadsheets, and data summaries.
• Support project teams with information gathering and data organization.
• Maintain tracking logs and operational records.
• Assist with routine office and administrative duties as assigned.

Reporting & Analysis Support

• Compile and prepare routine operational reports.
• Generate data extracts and summaries for management review.
• Monitor trends and identify inconsistencies within datasets.
• Support departments with reporting requirements and documentation needs.
• Assist with performance tracking and metric reporting.

Compliance & Confidentiality

• Maintain confidentiality of company, employee, patient, clinical, and research information.
• Adhere to company policies, data governance standards, and privacy regulations.
• Follow established security procedures for handling sensitive information.
• Ensure compliance with document retention and regulatory requirements.
• Report data integrity or compliance concerns promptly.

Cross-Functional Collaboration

• Collaborate with Clinical Operations, Research, Finance, Human Resources, Compliance, IT, and Administrative teams.
• Respond to requests for data updates, corrections, and information retrieval.
• Assist with implementation of new data management systems and processes.
• Participate in departmental meetings and training activities.
• Support organization-wide operational initiatives.

Process Improvement

• Identify opportunities to streamline data entry and processing workflows.
• Recommend improvements to data management procedures.
• Assist with system testing and process validation activities.
• Support continuous improvement initiatives related to data quality and efficiency.

Required Qualifications

Education

• High School Diploma or GED required.
• Associate Degree in Business Administration, Information Management, Data Processing, Healthcare Administration, or related field preferred.

Experience

• 1–3 years of experience in data entry, data processing, records management, administrative support, or related roles.
• Experience working with databases and information systems preferred.
• Experience in healthcare, biotechnology, pharmaceutical, research, or regulated environments is a plus.

Technical Skills

• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong data entry and keyboarding skills.
• Experience with database systems, CRM platforms, ERP systems, or document management software.
• Ability to perform basic data analysis and reporting functions.
• Familiarity with cloud-based collaboration tools and enterprise software.

Preferred Qualifications

• Associate’s or Bachelor’s Degree in a related field.
• Experience working with large datasets and data quality control processes.
• Familiarity with healthcare, clinical, or biotechnology data environments.
• Knowledge of records management and document retention standards.
• Experience supporting compliance-driven organizations.

Core Competencies

• Attention to Detail
• Data Accuracy and Integrity
• Organizational Skills
• Analytical Thinking
• Time Management
• Problem Solving
• Confidentiality and Ethics
• Communication Skills
• Adaptability
• Team Collaboration
• Accountability
• Process Improvement Mindset

Key Performance Indicators (KPIs)

• Data Entry Accuracy Rate
• Processing Volume and Productivity
• Error Reduction Rate
• Timeliness of Data Processing
• Record Management Compliance
• Data Quality Audit Scores
• Report Completion Accuracy
• Documentation Standards Compliance
• Internal Customer Satisfaction

Physical Requirements

• Ability to work at a computer for extended periods.
• Ability to review detailed information with a high degree of accuracy.
• Ability to perform repetitive data entry tasks efficiently.
• Ability to manage multiple priorities and deadlines simultaneously.
• Ability to communicate effectively with team members and stakeholders.

Benefits

Health & Wellness Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Prescription Drug Coverage
• Employee Assistance Program (EAP)
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Wellness and Mental Health Programs

Financial Benefits

• Competitive Base Salary
• Annual Performance Bonus Eligibility
• 401(k) Retirement Plan with Company Match
• Life Insurance Coverage
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Accidental Death & Dismemberment Insurance

Paid Time Off

• Paid Vacation
• Paid Holidays
• Paid Sick Leave
• Personal Days
• Bereavement Leave
• Jury Duty Leave

Professional Development

• Data Management and Administrative Training Programs
• Continuing Education Opportunities
• Tuition Assistance Programs
• Professional Certification Support
• Career Growth and Advancement Opportunities

Work-Life Balance

• Remote and Hybrid Work Opportunities (where applicable)
• Flexible Scheduling Options
• Employee Recognition Programs
• Inclusive and Collaborative Work Environment
• Employee Wellness and Engagement Initiatives

Working Conditions

• Office, remote, or hybrid work environment.
• Frequent use of computers, databases, and information management systems.
• Interaction with confidential business, healthcare, research, and operational information.
• Fast-paced environment requiring accuracy, productivity, and attention to detail.

Equal Employment Opportunity Statement

Orgenesis is an Equal Opportunity Employer committed to fostering a diverse, equitable, and inclusive workplace. Employment decisions are based on qualifications, merit, performance, and business needs without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected status under applicable law.