Orgenesis is seeking a highly organized, detail-oriented, and dependable Administrative Data Entry Assistant to support administrative operations and data management activities across multiple departments. This position is responsible for accurately entering, updating, verifying, and maintaining business, clinical, operational, financial, and research-related information within company databases and enterprise systems.

The Administrative Data Entry Assistant plays a vital role in supporting Orgenesis' mission of advancing cell and gene therapy solutions through its global POCare™ platform by ensuring the integrity, accuracy, and accessibility of critical organizational data.

The ideal candidate possesses strong administrative abilities, exceptional attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced, highly regulated biotechnology and healthcare environment.

Essential Responsibilities

Data Entry & Information Management

• Enter, update, and maintain information within company databases, spreadsheets, and information systems.
• Review source documents for accuracy, completeness, and consistency before data entry.
• Verify entered information and correct discrepancies when identified.
• Process high volumes of data while maintaining exceptional accuracy.
• Ensure all records are updated in a timely manner.

Administrative Support

• Provide administrative assistance to various departments, including Operations, Finance, Human Resources, Clinical Operations, and Research.
• Prepare reports, spreadsheets, forms, and correspondence as requested.
• Assist with scheduling meetings and maintaining departmental records.
• Support document preparation and distribution activities.
• Perform general clerical and administrative duties.

Records Management

• Organize, maintain, and archive electronic and physical records.
• Ensure documents are properly classified, indexed, and stored.
• Retrieve records and information upon authorized request.
• Assist with document retention and records management procedures.
• Maintain organized filing systems and databases.

Data Quality Assurance

• Conduct routine audits to ensure data accuracy and completeness.
• Identify duplicate records, missing information, and inconsistencies.
• Perform quality checks and validation procedures.
• Assist in implementing corrective actions for data discrepancies.
• Maintain data integrity across multiple systems.

Reporting & Documentation

• Generate routine operational, administrative, and departmental reports.
• Prepare data summaries and tracking spreadsheets.
• Assist with compiling information for management review.
• Maintain accurate documentation of data processing activities.
• Support audit preparation and compliance reporting efforts.

Cross-Functional Collaboration

• Collaborate with Clinical Operations, Research, Finance, Human Resources, Information Technology, and Compliance teams.
• Respond to requests for information updates and data retrieval.
• Support department-specific projects and operational initiatives.
• Assist with implementation of new administrative systems and workflows.
• Participate in meetings, training sessions, and process improvement initiatives.

Compliance & Confidentiality

• Maintain strict confidentiality of company, employee, patient, clinical, and research information.
• Adhere to company policies, privacy regulations, and security protocols.
• Ensure compliance with healthcare, data privacy, and record retention requirements.
• Handle sensitive information responsibly and professionally.
• Report compliance concerns or data integrity issues promptly.

Process Improvement

• Identify opportunities to improve administrative and data entry processes.
• Recommend workflow enhancements to increase efficiency and accuracy.
• Support automation and process improvement initiatives.
• Assist in testing and implementation of new systems and technologies.

Required Qualifications

Education

• High School Diploma or GED required.
• Associate Degree in Business Administration, Healthcare Administration, Information Management, Office Administration, or related field preferred.

Experience

• 1–3 years of experience in data entry, administrative support, office administration, records management, or related roles.
• Experience working with databases and electronic record systems preferred.
• Experience in healthcare, biotechnology, pharmaceutical, or regulated industries is a plus.

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong keyboarding and data entry skills.
• Experience with database systems, CRM platforms, ERP systems, or document management software.
• Ability to create and maintain spreadsheets and reports.
• Familiarity with cloud-based collaboration tools and business applications.

Preferred Qualifications

• Associate’s or Bachelor's Degree in a related field.
• Experience handling confidential healthcare or research data.
• Knowledge of records management and document control procedures.
• Experience supporting administrative operations in regulated environments.
• Familiarity with quality assurance and compliance requirements.

Core Competencies

• Attention to Detail
• Data Accuracy and Integrity
• Organization and Planning
• Administrative Excellence
• Time Management
• Analytical Thinking
• Communication Skills
• Confidentiality and Professionalism
• Problem Solving
• Team Collaboration
• Adaptability
• Accountability

Key Performance Indicators (KPIs)

• Data Entry Accuracy Rate
• Data Processing Volume
• Administrative Task Completion Rate
• Record Management Compliance
• Error Reduction Rate
• Timeliness of Deliverables
• Documentation Accuracy
• Internal Customer Satisfaction
• Audit and Quality Review Results

Physical Requirements

• Ability to work at a computer for extended periods.
• Ability to review detailed information with a high degree of accuracy.
• Ability to perform repetitive administrative and data entry tasks.
• Ability to manage multiple assignments and deadlines simultaneously.
• Ability to communicate effectively with colleagues and stakeholders.

Benefits

Health & Wellness Benefits

• Comprehensive Medical Insurance
• Dental Insurance
• Vision Insurance
• Prescription Drug Coverage
• Employee Assistance Program (EAP)
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Wellness and Mental Health Programs

Financial Benefits

• Competitive Base Salary
• Annual Performance Bonus Eligibility
• 401(k) Retirement Savings Plan with Company Match
• Life Insurance Coverage
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Accidental Death & Dismemberment Insurance

Paid Time Off

• Paid Vacation
• Paid Holidays
• Paid Sick Leave
• Personal Days
• Bereavement Leave
• Jury Duty Leave

Professional Development

• Administrative and Data Management Training Programs
• Continuing Education Opportunities
• Tuition Assistance Programs
• Professional Certification Support
• Career Advancement Opportunities

Work-Life Balance

• Remote and Hybrid Work Opportunities (where applicable)
• Flexible Scheduling Options
• Employee Recognition Programs
• Inclusive and Collaborative Work Environment
• Employee Wellness and Engagement Programs

Working Conditions

• Office, remote, or hybrid work environment.
• Frequent use of computers, databases, and enterprise software systems.
• Regular interaction with confidential business, clinical, operational, and research information.
• Fast-paced environment requiring accuracy, productivity, and attention to detail.

Equal Employment Opportunity Statement

Orgenesis is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace. Employment decisions are based on qualifications, merit, performance, and business needs without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other status protected under applicable law.