Consultant Logistics

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

KEY TASKS AND RESPONSIBILITIES:

Under the general supervision of the Global Fleet Dubai Hub Deputy, the incumbent will be responsible for carrying out the following tasks:

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Act as a Procurement focal point in the unit;

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Raise PRs and MPOs for Global Fleet;

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Compile all specifications needed for tenders;

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Coordinate transport / transfer of trucks/parts liaising with shipping unit/suppliers, ensuringtimely delivery;

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Establish and update a data base of suppliers (tires, parts, trucks );

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Define list of LTAs to be implemented to help Country Offices have efficient fleet operations;

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Establish new/renewal LTAs in collaboration with Procurement;

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Facilitate procurement of trucks and parts, liaising with suppliers and involved HQ units;

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Assist the Global Fleet Manager in developing the central parts hub in Dubai, establishing aconcept note, implementation plan and SOP;

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Analyze the stock of spare parts to be prepositioned in the spare parts hub;

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Liaise with the partnership division to provide feedback to the Russian Government on theperformance of the donated trucks in a timely manner;

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And any other tasks requested by the supervisor;

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Act as a contract manager for the Global Fleet established agreements or associatedcontractual arrangements (piggy-back on the other UN Agreements);

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Support vendor management activities for the GF agreement holders;

• Assist and coordinate the Legal clearances when and if required;

• Manually update and maintain the order tracking (until the technology/system/platform is in

place);

• Support and contribute to the negotiations with the potential or successful vendors;

• Purchase wide-spectrum vehicle operations and maintenance equipment and services,

including but not limited to the IT, workshop, licenses, etc. to ensure that the operational

requirements are met on time);

• Contribute to the GF statistics and reports;

• To the best ability support with the technical and freight clarifications for the parts required

(among the vendors and requesting COs or other clients);

• Source for spare parts catalogs (best effort based centralized corporate access through

available platforms, e.g. SharePoint, Citrix, etc.);

• To extend possible ensure first /second-level response to the internal and external customers;

• Support the requesting COs to avail goods/services through the GF global agreements in place

and the related options, e.g. exceptional non-centralized purchases including heavy fleet

vehicles and the related spare parts or services by the individual COs due to the Donor’s

conditions);

• Coordinate spare parts deliveries with the requesting COs and GF HUBs (including dispatch,

delivery, quality control, Tax Exemption, freight arrangement including air freight and direct

deliveries undertaken by the vendors);

• Provide customer support and furnish notifications;

• Facilitate to extend possible the local authorities’ clearances required and HQ and the Offices

Located outside of the WFP HQ;

• Project(s) support;

• Assist with the commercial (vendor) invoice and payment handling in close coordination with

HQ Finance and Procurement Units;

• Handle GRN and SES posting;

• Assist with the financial clearances related to the advance/down payments in favor of the

commercial vendors as a part of the contractual obligation or provisions;

• Assist with the invoice matching engaging the Contractors and HQ Finance Team;

• Facilitate and coordinate new asset management requests with the ASSET Management

Team/GEMs;

ESSENTIAL REQUIREMENTS:

-University degree in social sciences, development studies or other related fields;

-Procurement qualification (e.g. CIPs Level 2 or above);

-Experience in procurement, preferably with WFP;

-Proficient in MS Office (Word, Excel, Power Point);

-Excellent written and spoken English and intermediate knowledge (intermediate/level B) ofanother official UN language;

-Excellent communications and organizational skills;

-Experience in Fleet/Workshop management is desirable

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.