Business Development & Executive Support Coordinator

About the Role: 

An organization is seeking a proactive, organized, and results-oriented Business Development & Executive Support Coordinator to provide strategic administrative support while driving business development initiatives. This role is ideal for someone who enjoys research, relationship building, sales outreach, and supporting executive-level projects.

The ideal candidate is an excellent communicator with strong business development and organizational skills who can manage multiple priorities, identify growth opportunities, and leverage AI tools to improve efficiency. This role offers the opportunity to contribute directly to the organization's expansion through strategic partnerships, speaking engagements, grants, sponsorships, and executive initiatives.

Key Responsibilities: 

Business Development & Partnership Growth

• Research and identify potential clients, sponsors, strategic partners, and collaboration opportunities
• Conduct outreach through email, phone, LinkedIn, and other communication channels
• Build and nurture relationships with prospective partners through consistent follow-up
• Support the development of sponsorship proposals, partnership presentations, and business pitches
• Maintain accurate records of outreach activities and business development efforts

Executive Support & Opportunity Management

• Research speaking engagements, conferences, grants, fellowships, awards, and funding opportunities
• Prepare and submit professional applications, proposals, and supporting documentation
• Maintain submission calendars, deadlines, and executive schedules related to strategic initiatives
• Draft biographies, abstracts, executive correspondence, and presentation materials
• Coordinate meetings and assist with executive-level projects and priorities

Sales & Client Outreach

• Conduct prospect research and qualify potential business opportunities
• Perform outreach and discovery conversations with prospective clients and partners
• Communicate the organization's value proposition professionally and confidently
• Schedule meetings and support the conversion of qualified opportunities
• Track outreach activities, follow-ups, and sales metrics using CRM platforms or spreadsheets

AI & Productivity Support

• Utilize AI tools such as ChatGPT, Claude, Gemini, or similar platforms to streamline daily workflows
• Leverage AI to assist with research, proposal writing, outreach campaigns, and content creation
• Identify opportunities to automate repetitive tasks and improve operational efficiency
• Support process improvements through technology and productivity tools

Administrative & Project Coordination

• Organize digital files, databases, and business documentation
• Prepare reports, meeting notes, presentations, and executive materials
• Monitor project timelines and follow up on action items
• Maintain organized records and ensure documentation remains accurate and up to date
• Provide administrative support across business development initiatives and executive operations

Qualifications & Ideal Traits: 

Must-Have

• Proven experience in Business Development, Sales, Executive Assistance, Partnership Management, or a similar role
• Excellent written and verbal English communication skills
• Strong phone presence and relationship-building abilities
• Exceptional organizational and time management skills
• Ability to manage multiple projects and deadlines simultaneously
• Strong research and analytical skills
• Highly proactive, detail-oriented, and resourceful
• Proficiency with Google Workspace and Microsoft Office
• Comfortable using AI tools to improve productivity and workflows
• Ability to work independently in a remote environment

Preferred

• Experience with grant writing, sponsorship proposals, or fundraising initiatives
• Background supporting executives, entrepreneurs, nonprofits, or public speakers
• Experience preparing conference, fellowship, or speaking engagement applications
• Familiarity with CRM platforms such as HubSpot or similar systems
• Experience with LinkedIn Sales Navigator, Apollo, or other lead generation tools
• Project coordination or project management experience

Working Environment: 

• Fully Remote
• Part-Time (Approximately 20 hours per week)
• Occasional meetings based on business needs
• Collaborative and growth-focused environment
• Opportunity to work closely with leadership on strategic business development initiatives
• Long-term opportunity with potential for expanded responsibilities as the organization grows