Bookkeeper

Position Type: Full-time

Location: Philippines (Remote)

Schedule: AU work hours

About the Company

Our client is a community-focused retail pharmacy business committed to delivering high-quality healthcare products and services. As the business prepares for the retirement of a long-serving accounting professional, they are seeking to strengthen their finance function by bringing in a dedicated Bookkeeper who can manage day-to-day financial operations while working closely with internal stakeholders and senior finance oversight. The organization values accuracy, accountability, and operational efficiency, with a strong emphasis on maintaining reliable financial records and supporting informed business decisions.

About the Role

We are seeking a detail-oriented and experienced Bookkeeper to manage the day-to-day accounting and bookkeeping activities of a retail pharmacy business. This role will be responsible for maintaining accurate financial records, processing transactions, performing reconciliations, and supporting month-end reporting activities. The successful candidate will work closely with business leadership during a structured transition period, receiving knowledge transfer from the current accountant and helping ensure continuity of financial operations. This position is ideal for someone with strong bookkeeping fundamentals, experience in retail environments, and proficiency in cloud-based accounting systems.

Responsibilities

• Manage accounts payable and accounts receivable processes.

• Perform daily and monthly bank reconciliations.

• Process and maintain general ledger transactions and manual journal entries.

• Ensure accurate recording and categorization of financial transactions.

• Manage source documents and maintain organized financial records.

• Process supplier invoices using Dext and maintain supporting documentation.

• Assist with month-end and year-end bookkeeping activities.

• Support preparation of financial reports for management review.

• Monitor retail financial data and assist in tracking margins and operational performance.

• Collaborate with senior finance stakeholders to ensure compliance with accounting policies and procedures.

• Participate in knowledge transfer and process documentation activities during the transition period.

• Maintain accuracy, confidentiality, and integrity of financial information.

Competencies and Qualifications
Must-Have

• Proven experience in bookkeeping or accounting support roles.

• Strong understanding of accounts payable, accounts receivable, bank reconciliations, and general ledger management.

• Hands-on experience using Xero.

• Experience using Dext or similar invoice management software.

• Ability to process manual journals and maintain accurate financial records.

• Strong attention to detail and high level of accuracy.

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Ability to work independently in a remote environment.

• Proficiency with Microsoft Excel and other business productivity tools.

Nice-to-Have

• Previous experience working within a retail pharmacy environment.

• Familiarity with pharmacy-related reporting and financial processes.

• Understanding of retail margin analysis and inventory-related financial reporting.

• Experience supporting BAS preparation and annual reconciliation processes.

• Exposure to payroll systems such as Tanda (payroll processing itself is not part of the initial scope).

• Experience working with Australian businesses or accounting environments.

Key Qualities

• Highly detail-oriented and process-driven.

• Reliable and accountable with strong ownership of responsibilities.

• Adaptable and comfortable working through a business transition.

• Proactive problem solver with a continuous improvement mindset.

• Collaborative and responsive when working with internal stakeholders.

• Committed to maintaining confidentiality and financial accuracy.

• Eager to learn industry-specific processes and contribute to long-term operational success.
  

What We Offer

• 100% Remote Work – Work from anywhere in the Philippines.

• Career Growth Opportunities – Gain hands-on experience, and continuous learning.

• Collaborative & Innovative Team – Work alongside skilled professionals who value excellence.
  

Application Process

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

The interview process includes a Recruiter Interview, Client Interview, and Assessment. As part of the process, candidates complete a hands-on task during the technical interview. Throughout each stage, we keep you informed and provide feedback as quickly as possible, ensuring you feel valued and supported throughout your journey with us.