Billing & Finance Specialist

This is a remote position.

Our client is looking for a Billing & Finance Specialist to support accurate billing, financial record keeping, and day-to-day financial administration within a growing legal practice. Their firm operates in the real estate legal sector, supporting sophisticated commercial and high-value residential transactions while continuing to expand their team and transactional capabilities.

In this role, the Billing & Finance Specialist will help ensure that billing and financial information is processed accurately, organized consistently, and maintained with a high level of attention to detail. The ideal candidate is methodical, dependable, comfortable working with numbers and financial records, and able to identify discrepancies before they become larger issues.

Responsibilities

• Manage and support day-to-day billing and finance-related activities for the firm.
  
• Prepare, review, and process client invoices with a strong focus on accuracy and completeness.
  
• Maintain organized and up-to-date billing and financial records.
  
• Review financial information and supporting documentation to identify inconsistencies, missing information, or errors.
  
• Track outstanding billing items and follow up as needed to keep financial processes moving efficiently.
  
• Assist with accounts receivable and payment tracking activities.
  
• Accurately enter, update, and maintain financial data within the firm's systems and records.
  
• Reconcile billing information, payments, and related financial records when required.
  
• Coordinate with attorneys and internal team members to obtain information necessary for accurate and timely billing.
  
• Maintain clear documentation related to invoices, payments, expenses, and other financial activities.
  
• Assist with financial reporting and administrative finance tasks as needed.
  
• Help maintain consistent billing procedures and identify opportunities to improve accuracy and efficiency.
  
• Handle confidential client and financial information with professionalism and discretion.
  
• Prioritize multiple financial tasks while maintaining accuracy and meeting deadlines.
  

Requirements

• Exceptional attention to detail and a strong commitment to accuracy.
  
• Experience working with billing, finance, accounting, bookkeeping, or similar financial responsibilities.
  
• Strong numerical and data-entry accuracy.
  
• Ability to review financial information carefully and identify discrepancies or errors.
  
• Strong organizational and time management skills.
  
• Ability to maintain accurate and well-organized financial records.
  
• Comfortable handling confidential financial and client information.
  
• Ability to work independently and manage recurring deadlines in a remote environment.
  
• Strong written and verbal communication skills.
  
• Proficiency with spreadsheets and common business productivity tools.
  

Qualifications

• Previous experience in a Billing Specialist, Finance Assistant, Accounting Assistant, Bookkeeper, Accounts Receivable, or similar role is preferred.
  
• Experience supporting a professional services organization, law firm, real estate company, or similar environment is a plus.
  
• Familiarity with invoicing, accounts receivable, payment tracking, reconciliations, and financial reporting is preferred.
  
• Experience with accounting, billing, or legal practice management software is beneficial.
  
• Strong analytical and problem-solving skills.
  
• Ability to maintain consistency and precision when performing repetitive or detail-intensive work.
  

Benefits