Bid Manager

The Bid Manager leads, manages, and supports the development of integrated, enterprise-wide sales proposals and initiatives. This role oversees the complete lifecycle of RFIs, RFQs, and RFPs, coordinating cross-functional teams to deliver high-quality, deadline-driven proposals that support business growth.

• Lead, manage, and support the development of integrated, enterprise-wide sales proposals and initiatives for clients and prospects.
• Oversee all activities involved in drafting and preparing documentation for Requests for Information (RFI), Requests for Qualifications (RFQ), and Requests for Proposals (RFP), including comprehensive proposals and qualification packages.
• Manage multiple proposal projects simultaneously and ensure all submissions meet customer-designated bid dates and requirements.
• Collaborate with and provide leadership to the business development team and application engineering team to produce tailored proposals for clients.
• Coordinate the development and production of proposal materials with technical staff for use in proposal submissions and executive report presentations.
• Strategize, document, and maintain proposal pipelines within Salesforce to ensure accurate tracking and reporting of opportunities.
• Update and enhance proposal tools using Visual Basic programs, macros, and Salesforce reports to improve efficiency and consistency in proposal development.
• Apply estimation and bidding expertise to structure competitive and compliant proposals aligned with client expectations and organizational objectives.
• Ensure all proposal content is accurate, consistent, and aligned with brand, editorial, and quality standards.
• Communicate clearly with internal stakeholders, maintaining a strong commitment to detail and timely information sharing throughout the proposal process.
• Work flexible or non-traditional hours as needed to support the preparation and delivery of deadline-driven proposals.

• Bachelor's degree in a related field such as Business, Engineering, Marketing, or a closely related discipline.
• A minimum of 1–3 years of experience in proposal management or a similar role involving RFIs, RFQs, and RFPs.
• Demonstrated experience managing multiple concurrent bid or proposal projects to strict deadlines.
• Strong written and editorial skills with the ability to produce clear, concise, and persuasive proposal content.
• Ability to communicate effectively with cross-functional teams while maintaining a high level of attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Proficiency with Adobe Acrobat for document preparation and review.
• Experience using Salesforce to document and manage proposals and sales pipelines.
• Ability to update and work with Visual Basic programs and macros to support proposal tools and reporting.
• Experience with estimation and bidding processes in a sales or project-oriented environment.

• Knowledge of Battery Energy Storage Systems (BESS), the energy sector, or similar technical fields is a strong plus.
• Experience coordinating with technical staff and engineering teams to develop proposal content and executive-level presentations.
• Familiarity with generating and interpreting Salesforce reports to support decision-making and pipeline management.
• Capability to work non-traditional hours when required to meet critical proposal deadlines.
• Strong organizational skills with the ability to prioritize tasks and manage competing demands in a fast-paced environment.

This role operates in a remote work environment, providing flexibility in location while requiring reliable connectivity and the ability to collaborate virtually with distributed teams. The Bid Manager uses tools such as Microsoft Office, Adobe Acrobat, Salesforce, and Visual Basic-based macros to create, manage, and track proposals. Work hours may occasionally extend beyond standard business times to accommodate workload and the delivery of deadline-driven proposals, requiring a high level of self-discipline, time management, and comfort working independently in a remote setting.

This is a Contract position based out of Durham, NC.

The pay range for this position is $40.00 - $43.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jul 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.